Job Description

Job Review:

Highly organized and proactive Personal Assistant with a strong background in Accounts and Finance to support our Managing Director. The ideal candidate will possess excellent administrative skills, have a strong understanding of financial processes, and demonstrate a keen ability to manage tasks effectively while maintaining confidentiality and professionalism.

Key Responsibilities:

Administrative Support:

Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organizing travel arrangements. Draft and proofread correspondence, reports, and presentations for the Managing Director. Screen phone calls, emails, and other communications and prioritize matters for the Managing Director's attention. Organize and maintain filing systems, ensuring proper documentation of important records and financial documents.

Accounts & Finance:

Assist with budgeting, financial planning, and preparation of reports. Maintain and update financial records, ensuring accuracy and compliance with company policies. Prepare and reconcile expense reports and track financial transactions. Assist in the management of cash flow, invoicing, payments, and receipts. Monitor and track accounts payable and receivable, liaising with vendors, clients, and internal teams to ensure timely and accurate transactions. Assist the Managing Director with financial decision-making by preparing data and reports for review. Support the Managing Director in audits, financial reviews, and other finance-related projects.

Project Coordination:

Help plan and manage special projects, ensuring deadlines are met and resources are effectively allocated. Coordinate with various departments to gather and present information on ongoing business and financial projects.

Confidentiality & Compliance:

Maintain the highest level of confidentiality, particularly regarding sensitive financial data, contracts, and business dealings. Ensure compliance with relevant company policies and financial regulations.

Liaison and Communication:

Act as the primary point of contact between the Managing Director and internal/external stakeholders, handling requests and inquiries efficiently. Coordinate and prepare meeting materials, including agendas, reports, and follow-up actions. Maintain strong relationships with key clients, suppliers, and partners.

Travel Planning & Coordination:

Manage the full travel process, including booking flights, accommodations, car rentals, and transportation. Ensure all logistics are in place for business trips, conferences, and client visits. Research and recommend travel options. Good at apps research such as Xiao Hong Shu, Instagram, TikTok and etc. Optimize travel itineraries at good costs while maximizing efficiency and comfort. Ensure all travel arrangements are well prepared for the travel plan. Manage bookings for flights, hotels, meeting venues, and other accommodations, ensuring timely confirmations. Liaise with travel agencies and suppliers to negotiate rates and obtain the best options. Assist with the preparation of necessary documentation, such as visas, travel insurance, and itineraries, ensuring compliance with both domestic and international travel regulations. Provide detailed itineraries and travel documents to travelers. Prepare necessary materials for meetings, events, and conferences related to business travel. Provide continuous support during trips, assisting with any unforeseen changes or issues, including cancellations, re-bookings, and emergency situations. Gather feedback from travelers on their experiences and ensure any post-trip requirements are met. Track and analyze travel spending trends for future improvements.

Praying Assist

Assist in preparing prayer food for praying on the 1st and 15th day of the lunar calendar month in the MD room. Assist in watering plants every 2 days if any in the MD rooms. Assist in preparing water and tea when the MD enters the office. Ensure MD's stationery are replenished and prepared for his usage. Performs other required functions from time to time as may be assigned by the MD.
Job Types: Full-time, Permanent

Pay: From RM5,000.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Work Location: In person