Job Description

Key Responsibilities - Personal Assistant to Group Director

Executive Support

Manage the Managing Director's calendar, appointments, and daily schedules.
Handle communications on behalf of the MDs -- including emails, calls, message drafting, and timely follow-ups.
Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings.
Join meetings, take notes, and assist in tracking action items or follow-ups.
Support interview coordination and candidate communications when needed.
Assist with travel arrangements, accommodation bookings, and company event planning.
Maintain confidentiality and professionalism in handling sensitive business and personal matters.

Project Coordination & Management

Track and manage multiple ongoing projects, ensuring milestones and deadlines are met.
Liaise with internal teams, vendors, and external stakeholders to ensure seamless execution.
Monitor progress, timelines, budgets, and team resources across projects.
Troubleshoot challenges, identify workflow inefficiencies, and propose improvements.
Prepare and present project updates and summaries for leadership review.
Support cross-functional initiatives in marketing, operations, and business development.

Office Administration & Operations

Oversee smooth day-to-day office operations, ensuring a clean, stocked, and organized environment.
Supervise and coordinate the cleaner (kakak) for general cleanliness and hygiene.
Manage pantry inventory and restocking (e.g., beverages, snacks, toiletries).
Maintain and organize the store room, ensuring proper tracking and replenishment of supplies.
Keep updated records of company assets (devices, furniture, office equipment) and monitor movement.
Handle applications and coordination with building management -- including renovation works, and facility requests.
Support renovation or fit-out projects by liaising with contractors, suppliers, and building reps.
Assist in the arrangement and execution of CSR (Corporate Social Responsibility) activities and events.
Coordinate MOF (Ministry of Finance) certificate renewal and relevant document submissions.
Manage and schedule content for the company's LinkedIn, including writing posts and monitoring engagement.
Take care of front-desk duties: greeting visitors, managing calls, deliveries, and courier arrangements.
Assist with basic administrative functions: filing, purchase tracking, vendor coordination, and document prep.
Job Types: Full-time, Permanent

Pay: RM3,200.00 - RM3,500.00 per month

Application Question(s):

Are you okay to drive ?
License/Certification:

DA License (Required)
Work Location: In person