Job Description

Acestar grooms itself over decades of experience to be an ICT forefront, being able to constantly produce most apparent innovative solutions. We employ the right technology for businesses to promote continuity and stimulate growth. Formidable relationships with principles, as well as combined wisdom across cloud licensing, managed services, business software and high performing workstations set us apart like no other. We are looking for Experienced Personal Assistant with a growth mindset, interested in wearing many hats, and willingness to roll up their sleeves to launch and assist our business leader to grow our market in Malaysia and Southeast Asia. In this fast-paced role, you will work directly with the senior management team to establish at-scale operations within weeks. You will also serve as a liaison to the Board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts; oversees special projects, own and manage business leader planning for the organization. Responsibilities include: \xe2\x80\xa2 Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive\xe2\x80\x99s behalf \xe2\x80\xa2 Maintaining comprehensive and accurate records \xe2\x80\xa2 Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company. \xe2\x80\xa2 Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary \xe2\x80\xa2 Answering phone calls in a polite and professional manner \xe2\x80\xa2 Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department \xe2\x80\xa2 Managing the executive\xe2\x80\x99s calendar, including making appointments and prioritizing the most sensitive matters \xe2\x80\xa2 Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization. \xe2\x80\xa2 Arrange travel and accommodations for executives. Prepare expense reports. \xe2\x80\xa2 Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff \xe2\x80\xa2 Excellent communication and time management skills; proven ability to meet deadlines. \xe2\x80\xa2 Ability to function well in a high-paced environment; performs additional duties as assigned by executives. \xe2\x80\xa2 Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. \xe2\x80\xa2 Assist in preparing and managing presentations and decks. \xe2\x80\xa2 Be responsive to emails/texts/phone calls, with contact outside normal business hours. \xe2\x80\xa2 Welcome the Executive\xe2\x80\x99s guests by greeting them, in person or on the phone; answering or directing inquiries. \xe2\x80\xa2 Use discretion, confidentiality, and good judgment to handle C-Level matters. \xe2\x80\xa2 Represent the company and the Executive in a positive light through great Conserve the Executive\'s time by reading, researching, collecting, and analyzing information as needed, in advance. follow-through skills and sound judgment \xe2\x80\xa2 Complete adhoc projects as assigned \xe2\x80\x93 such as new projects, personal events and/or family needs. \xe2\x80\xa2 Organize complex calendars and schedules, resolving any scheduling issues. Requirements: \xe2\x80\xa2 Bachelor\'s degree required. \xe2\x80\xa2 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. \xe2\x80\xa2 Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) \xe2\x80\xa2 Ability to communicate effectively and professionally. \xe2\x80\xa2 Flexible hours as dictated by the needs of business for projects and meetings. \xe2\x80\xa2 Strong business sense and industry expertise. \xe2\x80\xa2 Business goal and result orientated. Preferred Attributes: \xe2\x80\xa2 Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. \xe2\x80\xa2 Commitment to excellence - perform duties at the highest level possible on a consistent basis. \xe2\x80\xa2 Excellent communicator - able to interact with people of all levels in a confident, professional manner. \xe2\x80\xa2 Demonstrate ability and temperament to work with sensitive information. \xe2\x80\xa2 Team player - have team-oriented experience and approach. \xe2\x80\xa2 Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties. \xe2\x80\xa2 Ability to think outside of the box with a sense of urgency. Acestar is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability status or any other legally protected characteristic. Why You Should Join Us Now: \xe2\x80\xa2 5000 existing valuable clienteles to expand the platform. \xe2\x80\xa2 Notable awards Company (with 15 years of successful operation) and prominent throughout public and private sectors. \xe2\x80\xa2 We are expanding this establishment rapidly as our business is ever growing with initiatives taken into building a big team, therefore you will be among the pioneers that will help make that happen. \xe2\x80\xa2 We have an amazing and diverse team, packed with energy, spirit, and resilience that are willing to learn and help each other grow. \xe2\x80\xa2 Be recognized for excellence, we will also groom you for your career development if you\xe2\x80\x99re looking to grow. \xe2\x80\xa2 We pay you well and reward high achievers because you deserve it! \xe2\x80\xa2 Grow and give back!
Our Vision To impact People and Businesses growth everyday by maximizing their resources. Mission We help businesses maximize resources by taking care of their IT needs. Business Ideology Acestar strongly believes in delivering Amazing Customer Experiences leading to higher Customer Satisfaction. We aim to exceed Customer expectations with proactive human-centric approach when providing IT needs. We provide Innovative Products, proven Best-of-Breed Solutions & Quality Services through strong collaboration with leading global Technology Partners that exemplifies true professionalism. We are determined to be the key to your IT requisites while you could take care of your business needs with a total peace of mind. That drove us to pioneer \xe2\x80\x9cStarcare\xe2\x80\x9d IAAS (IT-As-A-Service), a revolutionary IT service business model that has taken the market by storm. Acestar has succeeded in helping enterprises to be in total control of their business by building ideal workspaces with hassle-free processes which improved employee productivity and implementing a proper digital workflow.
Bachelor\'s or Equivalent