Job Description

We're looking for a

high-initiative, fast-paced, detail-oriented Personal Assistant

to shadow both Co-Founders (Ivor & Meng).
You'll serve as the

executional right hand

, driving project management, business development, and founder personal-brand content operations.

This role blends

operations discipline

with

creative speed

-- you'll track cross-department tasks, coordinate with external partners, and help transform the founders' daily work into meaningful, high-performing social-media content.

Key Responsibilities: Project & Operations Management

Shadow both founders in meetings, trips, and events -- capture, document, and track all follow-ups and deliverables. Maintain project dashboards / trackers (Google space) ensuring deadlines and ownership clarity. Convert founders' ideas, notes, and voice memos into structured project briefs. Coordinate schedules, travel logistics, and internal cross-team workflows.

Business Development & Growth

Prepare partnership decks, follow-up emails, and proposals (Watsons, distributors, tourism boards, hotels, etc.). Research new market or collaboration opportunities (Malaysia, Singapore, UAE, US, SEA). Maintain a partner pipeline / CRM and assist founders in deal follow-ups. Support pitch meetings, investor updates, and trade-show preparation.

Personal Branding & Content Documentation

Shadow founders

(especially Ivor) to

record day-to-day business moments, meetings, and behind-the-scenes content

. Identify storytelling angles from daily operations (product launches, events, R&D, travel) to repurpose into founder content. Organize, tag, and send raw footage to in-house editors; ensure editing deadlines are met. Plan and schedule weekly "Founder Diary" content calendar (inspired by Alex Hormozi / Diary of a CEO style). Draft content briefs with hooks, captions, and CTAs for the editing team. Coordinate brand-building shoots, interviews, podcasts, or travel vlog sessions.

Administrative & Executive Support

Manage confidential correspondence, agreements, and document filing. Prepare meeting summaries and ensure task completion by responsible teams. Handle both founders' calendars, aligning priorities and avoiding overlaps. Arrange travel, flights, visas, and accommodation for business trips.

Strategic Support

Consolidate weekly dashboards (sales, marketing, ops performance). Prepare talking points or summaries for investor / partner / media sessions. Assist with major campaigns, events, or product-launch coordination.

Ideal Candidate

Trait

Description

Project Management Expert

Executes multiple initiatives under tight deadlines with precision.

Content Mindset

Understands storytelling and can see what makes good behind-the-scenes content.

Business Savvy

Knows how partnerships, decks, and negotiations drive growth.

Highly Organized & Detail-Oriented

Tracks deliverables and ensures smooth workflow across teams.

Fast & Resourceful

Solves problems quickly and anticipates founders' needs.

Tech-Fluent

Familiar with Notion, Google Suite, Trello/Asana, Canva, CRM tools, and basic video upload workflows.

Requirements

Bachelor's Degree (Business, Marketing, Communications, or similar). 2-4 years' experience in project coordination / executive support / business development. Comfortable on-site with camera recordings and social media tools (TikTok, Reels, CapCut interface). Excellent English (verbal & written); Mandarin or Malay is a plus.
Willing to travel for campaigns, retail launches, and founder content trips.

Job Type: Full-time

Pay: From RM3,500.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: On the road