Job Description

Executive & Administrative Support

Manage calendars, schedules, and time-sensitive tasks. Prepare meeting materials, take minutes, and follow up on action items. Draft, proofread, and format correspondence, reports, and presentations. Handle confidential and sensitive information with discretion. Coordinate travel, accommodation, and logistical arrangements. Maintain organized digital and physical filing systems

Communication & Coordination

Serve as the main liaison between the Executive Director and internal/external stakeholders, and coordinate cross-department communication. Prepare briefing notes, summaries, and follow-up actions for meetings and site visits.

Report Verification & Task Monitoring

Review and verify departmental reports for accuracy, completeness, and compliance with company standards. Maintain a master task tracker to monitor assignments and deliverables across departments. Consolidate updates, identify delays or gaps, and highlight key issues for the Executive Director. Ensure timely submission of reports, dashboards, and SOP updates.

Client & Event Support

Assist in preparing client proposals, quotations, and presentations. Coordinate events, site visits, and client-related meetings. Accompany the Executive Director to key meetings to document minutes and follow up on outcomes.

Confidential & Personal Assistance

Manage confidential HR and financial information with integrity. Support the Executive Director with personal or ad-hoc tasks as required. Maintain professionalism, confidentiality, and trust at all times.

Requirements:

Bachelor in Business Admin/Management, Accounting/Finance, Hospitality/Operations Management. At least

4 years

of working experience in Personal Assistant, Operations Executive, Admin Exec, or Finance/Costing Assistant. Exposure to F&B, the service industry,

hospitality

, or a

fast-paced

SME environment will be highly beneficial.

Good English

and

Mandarin

oral and written communication skills. Proficient in MS Office, SharePoint / Cloud Filing Systems. Strong analytical thinking, attention to detail, excellent organizational and multitasking. Able to work independently with minimum supervision, proactive, and adaptable.
Interested candidate kindly apply online or send in your profile/updated resume to:

Consultant: Wei Li

Email: weili@brightprospect.com.my

Tel : 03 - 7954 8440

Job Type: Full-time

Pay: RM6,000.00 - RM8,000.00 per month

Benefits:

Health insurance
Work Location: In person