Job Description

Introduction to GlobalFoundriesGlobalFoundries (GF) is one of the world\xe2\x80\x99s leading semiconductor foundries and the only one with a truly global footprint spanning three continents. We manufacture complex, feature-rich integrated circuits that enable billions of electronic devices. At GF, we make things that matter from the solutions that enable the way we live today, to the technologies that drive what\xe2\x80\x99s possible for tomorrow. Join us in changing the industry that is changing the world. For more information, visit www.gf.com.Why This RoleThe role is based in Penang, Malaysia. As the ideal candidate, you will provide administrative support to the Manger / Deputy Director / Director / VP to ensure a smooth-running efficient office environment.What You Will DoMeetings: Coordinate meetings; staff meetings, offsite strategic meetings and take down accurate minutes of meeting as required by Staff ManagersTravel Arrangement: Arrange business travel. Plan detailed itinerary, logistics and accommodationClaims: Submit Claims for Manager / Dty Director / Director / VP (such as medical, travel, entertainment, phone bill, personal etc.)Confidentiality: Maintain and safeguard company confidential material/files/correspondenceMaintenance of Office Files: Establish a systematic filing system which is easily accessible and clearly labeledCommunication Device Allowance: Coordinate and manage CD AllowanceCorrespondence: Respond to inquiries/ correspondence and memos needing written communicationMaintenance of Office Equipment: Operate, clean regularly, and recommend maintenance needs for all office equipment (i.e: copier machine, printers, computer, etc.)Inventory Control for Office Supplies: Control, issue and order office consumables, keep watchful eye on stock levelPreparation of Bulletin: Keep an up-to-date calendar of events, gather information, update bulletin information and communication packages for staff disseminationSort Incoming Mail and Faxes: Date stamp all incoming mails and faxes and arrange by order of priorityPreparation of Monthly Report: Responsible for setting reasonable deadlines for report submission. Consolidate individual managers\xe2\x80\x99 reports into one report, edit, format, proof read the report before final vetting by Staff Manager.Maintain Personnel Records: Maintain personnel files on all personnel, support/office staff, as outlined in Employee PolicyMaintenance of Bulletin Boards: Maintain orderly bulletin boards with current informationProject Management: Take up ad-hoc projects assigned by Staff Manager and complete them within stipulated time frameWhat You Will NeedDegree in Business Administration or equivalent2-5 years working experience as Office Manager or Administrative Assistant.Must have experience supporting large teams / BUExperience working in a matrix organization will be a plusExcellent computer literacy in MS Office ApplicationsGood command of spoken & written EnglishMust have good interpersonal skills and be able to interact with all levels of staffMust have initiative and be proactive in handling duties and all other tasks assigned by supervisorMust be committed to work and produce high quality output at all timesMust be discreet in handling company confidential documentsGlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce. We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.All offers of employment with GlobalFoundries are conditioned upon the successful completion of background checks, medical screenings as applicable and subject to the respective local laws and regulations.Information about our benefits you can find here:

GlobalFoundries