Job Description

Responsibility

1. Reordering and Inventory

Monitor inventory levels and analyze stock movement to determine reordering needs. Forecasting inventory needs and supporting procurement plans. Generate reorders based on minimum stock thresholds and consumption trends. Coordinate with sales department to clarify purchase requirements and delivery timelines. Assist in sourcing suppliers and obtaining quotations for goods and services. Prepare and issue purchase orders based on approved requisitions. Follow up with suppliers to ensure timely delivery of orders. Maintain accurate and up-to-date procurement records including price lists and supplier information. Source new suppliers or products as required and assist in vendor evaluation. Coordinate with suppliers to ensure timely delivery of reorders. Maintain accurate records of stock levels, reorder points, and lead times.

2. General Marketing Support

Assist in planning and executing marketing campaigns, events, and promotions in a timely basis. Prepare reports and/or presentations to suppliers as and when required. Assist in the design and editing of videos for social media and marketing campaigns when required. Provide support in video planning and on-site filming. Support digital marketing efforts, including email marketing, social media posting, and website updates. Organize and support marketing events, product launches, and trade shows. Ensure brand consistency across all communication and marketing materials.

3. General Operations Support

Maintain accurate records of purchases, deliveries, and inventory transactions. Handle administrative tasks such as scheduling meetings, preparing presentations, and managing documents. Assist in preparing procurement and inventory reports for management review. Handle internal requisitions and inter-departmental supply needs. Coordinate logistics for incoming goods, ensuring correct documentation and scheduling. Liaise with the forwarding team to ensure timely delivery of goods. Support the implementation of operational policies and standard operating procedures (SOPs). Liaise with finance for invoice processing, supplier payments, and reconciliation. Assist the Piano Department in arranging piano tuning appointments with customers and liaising with piano tuners. Issue invoices and collect payments for piano tuning services and piano recital registrations. Record tuning feedback, track tuning schedules in Excel, and send reminders for upcoming or due tunings. Maintain and update monthly reports in Excel, including inventory status, sell-through data, warranty claims, and confirmation orders. Occasionally assist sales personnel in updating CRM records to ensure customer data is accurate and up to date.

Experience & Skill Requirement

Strong organizational and time-management skills. Good knowledge of reordering systems, inventory management, and vendor communication. Proficiency in Microsoft Office (especially Excel); experience with procurement software is a plus. Strong attention to detail, organizational, and follow-up skills. Excellent communication and interpersonal skills. Ability to multitask and work under pressure in a fast-paced environment.
Job Type: Full-time

Pay: From RM2,600.00 per month

Application Question(s):

Have you been involved in procurement tasks such as raising purchase orders or dealing with suppliers?
Work Location: In person