Job Description

We are seeking a detail-oriented and proactive

Procurement Assistant / Executive

to join our team. The successful candidate will support the procurement function by sourcing, evaluating, and managing suppliers to ensure the timely and cost-effective purchase of goods and services. This role requires strong communication, negotiation, and coordination skills to maintain smooth procurement operations and contribute to overall business efficiency.

Key Responsibilities:

Source, evaluate, and select suppliers based on quality, price, delivery, and service. Execute purchase orders (POs) accurately and promptly, ensuring all procurement documentation is complete and compliant. Coordinate with suppliers to ensure timely delivery of goods and services, and follow up on outstanding orders. Maintain and nurture strong relationships with suppliers to secure favorable terms and resolve issues efficiently. Conduct market research and cost analysis to identify potential cost savings and process improvements. Collaborate with internal departments to understand procurement needs and technical specifications. Assist in vendor assessments, including performance reviews and compliance checks. Support the preparation of procurement reports and maintain accurate records for audits and reviews. Ensure adherence to company policies, SOPs, and regulatory requirements throughout the procurement process. Proactively identify procurement risks and propose mitigation measures. Facilitate communication between suppliers, procurement management, and internal stakeholders. Participate in tender processes and contract negotiations as required.

Requirements:

Diploma or Bachelor's degree in

Supply Chain Management, Business Administration, Procurement, or related field

.

1-3 years of experience

in procurement, purchasing, or supply chain operations Strong understanding of

procurement processes, sourcing strategies, and vendor management

. Proficiency in

Microsoft Office (Excel, Word, PowerPoint)

; experience with

ERP or procurement systems (e.g., SAP, Oracle, or equivalent)

is an advantage. Excellent

negotiation, communication, and interpersonal skills

. Strong

analytical and problem-solving abilities

with great attention to detail. Ability to

manage multiple tasks

and meet tight deadlines in a fast-paced environment. High level of

integrity, accountability, and professionalism

. Knowledge of

import/export regulations, contract law, or ISO procedures

is an added advantage.

Mandarin-speaking ability

is an

advantage

, as the role may involve communication with Mandarin-speaking suppliers.
Job Type: Full-time

Pay: RM2,000.00 - RM3,500.00 per month

Experience:

Procurement Assistant: 1 year (Required)
Work Location: In person