Job Description

Department:

Operations / Procurement

Job Summary

We specialize in

Heating, Ventilation, and Air-Conditioning (HVAC)

systems -- delivering complete solutions from design, installation, and maintenance. We are looking for a

highly organized and detail-oriented Procurement & Billing Executive

to support our daily operations, procurement activities, logistics coordination, and billing functions. This is a

full-time work,

for individuals who can work independently, manage multiple priorities efficiently, and maintain accuracy in a remote environment.

Key ResponsibilitiesProcurement & Logistics

Handle company procurement activities based on project requirements. Identify, evaluate, and qualify potential suppliers; negotiate pricing, contracts, and terms. Develop and maintain strong relationships with suppliers and subcontractors to ensure on-time delivery and project schedule compliance. Coordinate logistics, shipment schedules, and documentation to ensure smooth operations. Monitor supplier performance and ensure quality, cost-effectiveness, and compliance with standards. Manage supplier databases, purchase requisitions, and Purchase Orders (POs). Track PO status and ensure timely delivery; follow up on outstanding orders. Review and verify supplier invoices against POs and delivery orders for accuracy. Maintain procurement records, supplier data, and documentation in compliance with ISO 9001:2015 and internal policies. Assist with the implementation and improvement of procurement systems and workflows. Perform other ad hoc administrative and procurement-related tasks as assigned.

Billing & Invoicing

Prepare and process customer invoices accurately and on schedule. Liaise with customers to resolve billing inquiries or discrepancies. Coordinate with the Marketing, Trucking, and Finance teams to ensure timely and accurate billing. Prepare and issue credit/debit memos and coordinate with Finance for customer credit/debit notes. Maintain organized records of all billing documents and ensure invoices are submitted before Finance closing deadlines. Verify proof of servicing and maintenance checklist documentation to support invoicing accuracy. Assist with inter-company billing during month-end closing. Support accounting reconciliation and other administrative tasks related to invoicing.

Requirements

Diploma or Degree in Business Administration, Supply Chain Management, Finance, or related field. Minimum 2 years of experience in procurement, logistics, or billing-related roles. Strong negotiation and supplier management skills. Proficient in Microsoft Office (Excel, Word, Outlook). Good communication and coordination skills. High attention to detail, accuracy, and time management. Ability to work independently in a remote environment. Knowledge of ISO 9001:2015 and procurement systems is an added advantage.
Job Type: Full-time

Pay: RM2,300.00 - RM2,800.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Work Location: In person