Job Description

Job Summary

The

Assistant Procurement & Contract Manager

supports the Procurement & Contract Manager in overseeing all procurement and contract administration activities for the organization or specific projects. This role ensures that purchasing and contractual processes are conducted efficiently, ethically, and in accordance with company policies and legal requirements. The position plays a vital role in achieving cost-effectiveness, quality assurance, and timely delivery of goods and services, while minimizing project risks and contractual disputes.

Job responsibilities:-

Procurement:

Assist in planning, sourcing, and purchasing materials, equipment, and services according to project requirements and timelines. Evaluate supplier quotations, conduct price analysis, and recommend preferred vendors. Support in tendering processes, including issuing RFQs/RFPs, bid evaluations, and commercial clarifications. Monitor supplier performance to ensure compliance with contractual obligations and service levels. Maintain accurate procurement records and ensure timely delivery of goods/services.

Contract Management:

Assist in the preparation, review, and administration of contracts, including subcontracts, supplier agreements, and service contracts. Support negotiation of contract terms and conditions to protect company interests and ensure clarity. Track contract milestones, variations, claims, and renewal timelines. Help manage contract close-out, extension, or renewal processes. Ensure contract documentation is properly filed and accessible.

Compliance & Coordination:

Work closely with project managers, legal teams, and finance departments to ensure smooth procurement and contract processes. Ensure compliance with relevant laws, regulations, and internal procurement policies. Contribute to process improvements and cost control initiatives.

Requirements:

Education & Experience:

Bachelor's degree in Quantity Surveying, Business Administration, Engineering, or related field. Minimum 3-5 years of relevant experience in procurement, contracts, or supply chain management, preferably in construction or engineering industries.

Skills:

Strong understanding of procurement and contract procedures. Familiarity with standard forms of contract (e.g., FIDIC, PAM, JKR, etc.). Good negotiation and analytical skills. Attention to detail and strong organizational ability. Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with ERP/procurement systems is an advantage. Excellent written and verbal communication skills.

Other:

Ability to work under pressure and meet tight deadlines. Strong ethical mindset and integrity in handling commercial matters. Team player with a proactive approach to problem-solving.
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Job Summary

The

Senior Procurement Executive

is responsible for managing the end-to-end procurement process, ensuring the timely and cost-effective acquisition of materials, equipment, and services required for operations or projects. This role involves vendor management, negotiation, contract administration, and collaboration with internal stakeholders to align procurement strategies with business goals. The Senior Procurement Executive also supports procurement planning, cost control, and compliance with internal policies and external regulations.

Job responsibilities:-

. Procurement Operations

Execute and manage sourcing, purchasing, and delivery of goods and services as per project or company needs. Ensure timely issuance of Purchase Orders (POs), Delivery Orders (DOs), and follow-up on deliveries and supplier performance. Coordinate with internal departments (e.g., project, finance, engineering) to consolidate procurement needs and specifications.

2. Vendor & Contract Management

Source, evaluate, and qualify suppliers/vendors, ensuring competitive pricing and reliable service. Conduct negotiations to achieve the best value while maintaining quality and delivery standards. Manage vendor performance, handle disputes, and build long-term supplier relationships. Assist in drafting, reviewing, and managing supply or service contracts.

3. Cost & Compliance Control

Monitor procurement budgets and help identify cost-saving opportunities. Ensure all procurement activities comply with company policies, procedures, and relevant regulations. Maintain accurate procurement records, supplier databases, and documentation for audit purposes.

4. Reporting & Analysis

Prepare regular reports on procurement status, spending analysis, vendor performance, and risk issues. Support management in forecasting and planning procurement needs and timelines.

5. Process Improvement

Recommend improvements to procurement processes, systems, and controls to increase efficiency and transparency. Support digital procurement tools or ERP systems implementation and usage.

Requirements:

Education & Experience:

Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or related field. Minimum 4-6 years of working experience in procurement, preferably in construction, engineering, or manufacturing industries. Experience in handling project-based or high-volume procurement is an added advantage.

Skills:

Strong knowledge of sourcing, negotiation, and supplier evaluation techniques. Familiar with procurement systems (e.g., SAP, Oracle, ERP systems). Good understanding of commercial terms, incoterms, and contract principles. Analytical, detail-oriented, and well-organized. Strong interpersonal and communication skills.

Other Attributes:

Able to work independently and manage multiple procurement packages simultaneously. High level of integrity, responsibility, and accountability. Proactive and solution-oriented mindset.

Monday to Friday 8.30am to 6pm

What are the Perks working at PMX Malaysia?

Competitive Salary and Monthly Allowance Medical and Insurance Benefits Learning and Development Opportunities Exciting Recreational & Employee Engagement
Job Type: Contract
Contract length: 24 months

Pay: RM7,000.00 - RM13,000.00 per month

Benefits:

Dental insurance Health insurance Opportunities for promotion Professional development
Supplemental Pay:

Yearly bonus
Ability to commute/relocate:

Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Bachelor's (Preferred)
Experience:

Procurement management: 4 years (Preferred) Procurement: 3 years (Required)
Language:

English (Preferred) malaysia (Required)
Work Location: In person