Job Description

• Purchasing Administrator

Carrying out general administrative duties and placing orders as required. This role involves organizing, creating and modifying purchase orders, GRN, updating records, and responding to order issues to support team. Monitoring inventory stock. Observing whether the appropriate items have arrived and determining what needs to be reordered. Aware of low supplies to purchase orders . Inventory count. Receiving and issuing inventory

• Inventory Management

Observing whether the appropriate items have arrived and determining what needs to be reordered. Procurement administrators must be aware of low supplies so they can make purchase orders in advance of stock running out. Do Physical inventory count, receiving and issueing inventory.

• GRN / PR / Stock Issue / Stock Transfer

Create system form for all the transactions. Filing of all documents according to Purchasing SOP/guidelines. Manage PR from Hostel team.

• Resolve Order Problems / Warranty Claim

If issues arise with shipments or orders are incorrect or late, procurement administrators work with the supplier to resolve the issue. They build strong relationships with key contracts within these companies, working with them closely to fix problems as quickly as possible. Investigate receiving discrepancies. Handle supplier return / refund / warranty claim and etc.

• Documentation

Procurement administrators perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts. They also provide additional administrative support for team members as needed. Monitor department e-mail and all return communications.

• Team work

Work closely with Hostel Operational team and related internal department for Purchasing related work orders.

• Requirements

The position requires a high level of independent thinking and communication. Good understanding of supply chain procedures. Hands-on experience with MySQL will be added advantage. Proficient in MS Word and Excel is a must. Knowledge of market research. Strong sense of urgency & attention to details. Job Type: Full-time Salary: RM2,000.00 - RM2,499.00 per month Benefits:

• Maternity leave

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Bayan Lepas: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor\'s (Preferred)

Experience:

• Procurement: 3 years (Required)