Job Description

Detail-oriented Procurement & Operations professional with 1-2 years of experience in procurement processes, vendor management, and client service. Skilled in handling invoices, compliance documentation, and work order management while supporting finance, suppliers, and cross-functional teams. Strong communicator with proven ability to resolve issues, streamline processes, and ensure smooth operational delivery in fast-paced environments.
Key tasks include:

• Payment Request Management - Review, manages queries from projects, chase for approvals

• Invoice review - check Supplier invoice, provide approval to Finance.

• Invoice issue resolution - liaise with related parties in identifying and resolving invoice/payment related issues

• Compliance - ensure mandatory documents are submitted, BI vetting is completed where required, handle all policy related issues/queries, ensure rights to work of resources, ensure required internal approvals are in place

• Manage off-shore service - act as the key point of contact between on-shore and off-shore team who are providing service to on-shore Cx. Ensure services are provided as per requirement.

• Reporting - standard monthly reports, ad hoc reports upon request by stakeholders

• Accruals - support Finance in monthly accruals by providing required data/reports

• Documentation & tracking - internal documentation requirements tracking, for e.g. compliance document tracker, work pass tracker, etc, managing Master Contractor Roster file.

• Queries management (internal) - billing queries from Projects, cost/WBSE queries from Finance, WO & IQN queries from Contractors/Hiring Manager

• Queries management (external) - queries from Suppliers on process, IQN, billing, etc.

• General operations work - facilitating audits, ad hoc administrative work, process improvements, training of Suppliers, etc.

• Communicate roll-off information to project team and process/facilitate contractor extension when applicable.

• Provide advice on enablement and exit procedures for external resource.

• Assist project teams with any amendment/change in work order requests for e.g. budget increase, administrative changes such as approvers/hiring managers change, closure of work order requests, etc

Other: Team Operations: Team requirements associated with the day-to-day operation of work order processing and management. Participate on team calls/meetings, training, process document maintenance, and provide ideas for continuous improvement.
Requirements:

• 1-2 years of procurement experience: Demonstrate a basic understanding of procurement principals/acumen.

• 1-2 years of customer service/client service experience

• Knowledge of HR/Staffing industry and terminology

• Good organizational skills o Strong communication skills (verbal and written)

• Computer literacy (eg. Outlook, Word, Excel, Powerpoint, Instant Messaging)

• Previous experience of Vendor Management Systems preferred (Fieldglass, IQN, Beeline, Ariba, etc)

Good to have:

• Malaysian

• Fully Vaccinated

• Work Arrangement: Office 2 days/Home 3 days (May be in office full time for 1 month during on the job training).

If you are interested to apply, please forward your latest resume to ahmah.MohamedNoor@adecco.com
Subject: Job Application - Procurement Executive (Human Resource)

Skills Required