Job Description

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Procurement Executive
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Posted 9 hours ago o Closing 5 Dec 2025
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Requirements

• Minimum education is Secondary School or higher
• Able to converse in English, Bahasa Malaysia and Mandarin.
• Minimum 3-5 years of experience in a supply chain or procurement role, preferably within the manufacturing, transport or logistics industry
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions
• Excellent negotiation and relationship management skills to effectively liaise with suppliers and internal stakeholders
• Proficient in the use of supply chain management software and data analysis tools
• A degree in Supply Chain Management, Logistics, Operations Management or a related field
• Familiarity with industry regulations and best practices in supply chain management

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Responsibilities
Procurement & Supplier Management

• Research, evaluate, and select suppliers to ensure product quality, cost-effectiveness, and reliability.
• Negotiate contracts and terms with vendors, manage the Approved Vendor List, and review supplier invoices.
• Explore cost-saving strategies and build long-term relationships with suppliers and internal stakeholders.

Inventory & Demand Planning

• Monitor stock levels, forecast demand, and determine optimal reorder points to avoid stock-outs or overstocking.
• Collaborate closely with production, sales, and marketing teams to align supply with demand and seasonal trends.
• Maintain accurate inventory records and improve inventory accuracy through regular reviews and audits.

Logistics, Shipping & Customs

• Coordinate with shipping agents and freight forwarders to manage local and international shipments.
• Prepare and review all import/export documentation (e.g., invoices, packing lists, bills of lading, HS codes).
• Ensure smooth customs clearance while minimizing risks, delays, and penalties such as detention or demurrage.

Warehouse & Distribution Coordination

• Oversee warehouse operations and inventory allocation to ensure optimal storage and timely order dispatch.
• Collaborate with 3PL partners or in-house logistics teams to maintain high OTIF (On-Time In-Full) delivery rates.
• Ensure goods are stored and handled in accordance with product specifications and safety standards.

Documentation & Compliance

• Maintain up-to-date records of shipping documents, BOI certifications, and customs-related paperwork.
• Ensure full compliance with internal policies, Incoterms, ISO standards, and relevant trade regulations.

Reporting & Continuous Improvement

• Track and report key KPIs, including inventory accuracy, cost per order, delivery lead time, and supplier performance.
• Analyse supply chain data to identify areas for cost reduction, lead time improvement, and process efficiency.
• Drive continuous improvement initiatives across the supply chain, procurement, and logistics functions.

New Product Development & Merchandising Sourcing

• Collaborate with the Product and R&D teams to source materials, packaging, and components for new product launches.
• Conduct market research to identify emerging trends, eco-friendly materials, and innovative product formats.
• Evaluate and onboard new suppliers for merchandise and limited-run collaborations aligned with brand direction.
• Manage sampling, prototyping, and cost benchmarking to ensure feasibility before scale-up.

Industry Awareness

• Stay informed about industry trends, regulatory updates, and supply chain innovations.
• Recommend new tools, platforms, or practices that can enhance the company's operational capabilities.

Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO
• Birthday Leave
• Company Activities
• Compassionate Leave

Skills
Procurement Purchasing Negotiation Supply Chain Management Vendor Management Inventory Control
Important Information
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Skills Required