Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Interrelations

Foster close collaborative interpersonal relationships with colleagues and build the credibility of the function.

Continuously improve service quality and productivity levels. Proactively share best practices across GPS teams.

Main Responsibilities

Formal Authorities

Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

Comply with the 5 R\'s (Right product, Right quantity, Right place, Right time and Right price.)

Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

Maintain BASSnet data to ensure that accurate KPI\'s can be produced.

Supply Chain Management / Logistics

Ensure goods and services are delivered according to the vessel schedules.

Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

Procurement Strategy

Support GPS Strategy.

Sourcing and Pricing

Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM\'s standards of governance and audit trails are always maintained.

E-sourcing

Identify opportunities for e-sourcing and forward to Procurement Manager.

Supplier Relationship Management

Develop and share knowledge of WSM\'s global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation

Develop lowest landed cost mindset.

Constantly refine negotiation skills with emphasis on achieving a \'win -win\' for both parties.

Continuously challenge suppliers on their existing prices to generate tangible savings.

Identify possible areas for improvement to reduce cost (e.g., payment terms, incoterms, delivery cost etc.)

Contract Management

Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement

When possible, ensure vendors comply with the standards set out in IMPA ACT

Financial Analysis

Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

Highlight any vendors who may be in financial difficulty to senior management.

Risk Management

Take steps to avoid delivery delays and monitor deliveries from vendors closely.

Prioritize and take special measures to avoid off hire of vessels.

Data Analysis

Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems

Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)

Shipserv, ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.

Industry Knowledge

Detailed awareness of marine industry and key drivers that effect the business.

Excellent working knowledge of marine suppliers, their markets and their competitors.

Good working knowledge of technical / functional specifications.

Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)

Suggest ways to improve service offered.

Identify inefficiencies in processes and suggest improvements.

Accountabilities
Performance will be measure against:

Key Performance Index (KPI) results for his vessels

Customers\' satisfaction measured against surveys and direct stakeholder feedback +added targets set in the AOP.

Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS.)

Responsible in monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).

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Qualifications

2 - 3 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

Bachelor\'s Degree and Diploma qualified preferably with an accredited Purchasing qualification.

Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

Customer focused and excellent command of English.

Strong Stakeholder Management.

High Level of Drive and Determination.

Solution first approach.

Strong interpersonal skills - ability to get along with diverse personalities and cultures.

Flexible, out-of-the box thinker who is comfortable working under pressure.

Pro-active attitude with strong sense of ownership.

Process Involvement

Requisition processing.

Initiating registration of new suppliers.

GPS KPI Reporting.

Order goods and services.

Order and follow up catering arrangements.

Shipment/ delivery.

Processing of invoice.

#WSM

Wilhelmsen