Job Description

Key Responsibilities

Requisition Processing:

• Approve Purchase Requisitions by determining quality and completeness of request based on defined set of rules
• Propose updates to the existing compliance tools
• Report on requisition enablement and compliance

Level 2 Support:

• Provide telephone and email support for APAC, India and Middle East regions
• Respond to Client queries in a prompt and accurate manner
• Assist end-users on the end-to-end procure-to-pay process (Requisitions, Orders, Contracts, Invoicing, Payments)
• Act as a trusted advisor regarding buying channels, use of preferred suppliers and payment terms\xe2\x80\xa6 in compliance with the Client\xe2\x80\x99s policies
• Develop strong understanding of relevant policies and procedures, as well as compliance and risk regulations, to appropriately mitigate risk/exposure

Content Management for Indirect/Direct

• Responsible for key activities such as Purchase Info Records and Source List, Material Master Data, Vendor Master Data
• New contracts are efficiently uploaded and enabled in appropriate system
• Continuously maintain accurate supplier data
• Timely send key data to suppliers such as forecasts and new drawings
• Collect and send repetitive/standardized data to suppliers
• Field inquiries from supplier or Customer regarding supplier managed processes related to order status and issues or escalate to Customer personnel managing order status
• Validate approvers and add new approvers if required
• Develop strong understanding of policies and procedures, as well as compliance and risk regulations, to appropriately mitigate risk/exposure
• Quality checking of the invoices for documentation and accuracy
• Identify the problematic invoices and communicate it to the supervisor
• Process the correct invoices into SAP with the accurate information and tax treatment
• Maintain the accuracy in processing
• Get the vendor master unblocked from the concerned stakeholder
• Make the necessary changes to the vendor master basis the internal requests
• Maintain the records of changes to vendor master & new creations.
• Handling the complete PR to PO Process
• Follow up for the required documentation and Approvals
• Management of SOP\xe2\x80\x99s, DTP\xe2\x80\x99s, checklists etc

Vendor Management

• Support enablement of suppliers
• Maintain the existing pool of vendors up to date to ensure buying opportunities

Performance Support

• Opportunities to support team supervisors and SDL in non-operational activities
• Quality Check of the queries handled by the team
• Ensure respect of SLAs
• Handle escalations, carry out Root Cause Analysis
• Suggest and implement process improvements
• Report on team performance and compliance
• Prepare and provide trainings to team members

Professional Experience

• Minimum 1-2 years of relevant experience in Procurement or Finance ideally
• Fluency in written / verbal English
• Mandarin language capability is required
• Ability to empathize with the customer
• Knowledge of procurement workflow and documentation management
• Knowledge of MS office applications such as MS Word, Excel, Power point etc.
• Knowledge of Ariba and/ or SAP
• Good quantitative and analytical skills
• Good problem-solving skills
• Good communication skills

Equal Employment Opportunity Statement

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.

Accenture is committed to providing veteran employment opportunities to our service men and women.

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