Job Description

Title:

Production / Planning Assistant

Job Purpose:

To assist the Planning and Production teams in preparing, coordinating, and monitoring production schedules, materials, and documentation to ensure efficient operations, on-time delivery, and compliance with company quality and food safety standards.

Work Condition:

Plant environment; may be required to work overtime and follow shift duty roster based on production needs and superior's request.

Job Requirements:

Education, Qualifications & Training

Minimum Diploma in Business Administration, Production Management, or related field

Experience, Skills or Specialized Knowledge / Language / Ability to Travel

Minimum one (1) year experience in a manufacturing environment (preferably F&B industry) Basic understanding of production planning, scheduling, and inventory control Proficient in Microsoft Office (Excel, Word, PowerPoint) Able to understand and communicate in English and Malay Willing to work overtime and follow shift duty roster

s: Key Accountabilities / Responsibilities / Activities

Production & Planning Coordination

To keep track of Sales Orders and ensure each order line is properly scheduled in the production plan. To assist in checking production capacity and material availability before confirming production schedules. To assist in preparing production plans and Work Orders according to agreed timelines and customer requirements. To assist in adjusting and updating schedules whenever there are order changes or output variations. To assist in responding to urgent or ad-hoc orders promptly and anticipate potential shortages. To liaise with Production, Quality, and Warehouse departments for coordination of materials, schedules, and shipments. To assist in generating daily and weekly production reports and preparing Daily Output vs Plan summaries. To assist in monitoring work-in-progress and ensure materials are used according to FIFO principle. To assist in preparing Purchase Requisition Forms for materials as needed. To coordinate with Production and Maintenance teams for any production shutdown or maintenance planning.

Production Administrative Support

To assist the Production Department with administrative duties including document distribution, collection, and filing. To prepare production-related memos, letters, and labels (e.g., premix/mixing label, forming label, baking label, etc.) as instructed by the superior. To prepare minutes of production meetings and follow up on assigned actions. To update and maintain all production records, logbooks, and checklists accurately. To assist in compiling daily production data (output, downtime, wastage) for analysis and reporting. To assist in production data analysis related to quality and productivity performance. To assist in maintaining document control for audit and traceability purposes.

Material & Inventory Monitoring

To monitor and manage the stock levels of raw materials, packaging materials, and work-in-progress items. To assist in updating stock records in compliance with SST (Sales and Service Tax). To prepare and verify material issue forms and ensure accurate record of stock movement. To assist in preparing monthly material usage and inventory reports for audit purposes.

General Responsibilities

To ensure compliance with GMP, HACCP, HALAL, and ISO 9001:2015 standards. To maintain good housekeeping, safety, and 5S practices in all work areas. To assume corporate social responsibility (CSR). To perform other duties as assigned from time to time.
Job Types: Full-time, Permanent

Pay: RM1,700.00 - RM2,300.00 per month

Work Location: In person