Prepare, update, and maintain all production-related documents (work orders, job sheets, daily production reports, logbooks, checklists, etc.).
Ensure accuracy of data entry in production systems/software.
File and organize documents for easy retrieval and audit purposes.
Record production output, downtime, rejects, and materials used.
Assist in preparing daily/weekly/monthly production schedules.
Distribute job orders to production teams and ensure instructions are clear.
Coordinate with warehouse for material issuance and returns.
Inform relevant parties if shortages or delays occur.
Monitor raw material, WIP (work in progress), and finished goods movement.
Update material usage reports and ensure accuracy of records.
Assist in stock checks and reconciliation with the warehouse.
Ensure proper documentation for material transfers and usage.
Liaise with Production Supervisor/Manager on work progress.
Notify departments on urgent job orders or schedule changes.
Assist in handling customer or internal requirements related to production documents.
Prepare daily, weekly, and monthly production reports.
Ensure reports are submitted on time and reflect accurate data.
Highlight discrepancies, shortages, or issues detected in reports.
Assist in preparing SOPs, forms, and templates used in production.
Support other administrative tasks assigned by the management or supervisor.
Maintain proper housekeeping and organization of the production office area.
MINIMUM REQUIREMENT
SPM / Diploma in Business, Administration, Manufacturing, or related field.
At least 1-2 years working experience in administrative or production support roles.
Basic knowledge of production workflow and manufacturing processes (preferred).
Proficient in Microsoft Excel, Word, and data entry.
Familiar with ERP/MRP systems (added advantage).
Ability to organize files, documents, and schedules.
Strong attention to detail and accuracy.
Good communication and coordination skills.
Able to work under pressure and meet deadlines.
Reliable, disciplined, and able to maintain confidentiality.
Job Type: Permanent
Pay: RM2,000.00 - RM2,300.00 per month
Benefits:
Free parking
Work Location: In person
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