Job Description

Job Title:

Project Administration & Correspondence (Admin Role)

Stable long-term role handling project documentation, correspondence, and schedules with discipline and consistency.

Company Overview:

With over 30 years of practice, Marzuki Mahadi Architect delivers innovative and sustainable design solutions across residential, commercial, and public projects. We are committed to excellence, client satisfaction, and building a strong support team for our operations and projects.

About the Role:

We are seeking a Project Administration & Correspondence staff to join our practice in Johor Bahru. This is an administrative position responsible for managing project documents, communication, and schedules. High discipline, reliable attendance, and consistency are key qualities for this role.

Key Responsibilities:

Handle project-related correspondence (letters, emails, forms). Prepare, file, and track submissions to clients, consultants, and authorities. Maintain project tracking sheets for deadlines, progress, and follow-ups. Organize and archive project documents and reports. Coordinate with suppliers, consultants, and contractors for required paperwork. Prepare meeting notes, action lists, and follow-ups. Work closely with the Directors to ensure submission targets are met, projects remain on track, and staff performance is properly documented.

Requirements:

Degree in

Business Administration

,

Project Management

,

Construction Management

, Architecture, Quantity Surveying or related field.

1-3 years of experience

in project administration, construction, or architectural firms (fresh graduates with relevant skills may apply). Proficient in

Microsoft Office (Word, Excel, Power Point)

; knowledge of project management tools (e.g., MS Project, Asana, or Primavera) is an advantage.*
Strong organizational, time management, and multitasking skills. High discipline, reliable attendance, and consistent work performance are essential. Excellent written and verbal communication in

English and Bahasa Malaysia

. Able to work independently with minimal supervision and meet the datelines.

What We Offer:

Stable, long-term administrative role in a professional architecture practice.
Supportive team environment and opportunities to grow in responsibility.
Competitive remuneration.

Working Hours:

Monday to Friday, 8:30am - 5:45pm

Location:

Johor Bahru, Johor

Salary:

Based on experience & qualifications

Job Type: Full-time

Pay: RM2,500.00 - RM3,200.00 per month

Benefits:

Opportunities for promotion Professional development
Application Question(s):

This is a long-term administrative position. Are you willing to commit to a stable, long-term role in project administration? Do you have experience in administrative tasks such as document control, correspondence, or using Microsoft Office (Word, Excel, Outlook)? Do you work efficiently with the Excel software?
Work Location: In person