Job Description

Project Administration & Documentation

Provide administrative and documentation support directly to the Project Manager and HOD. Maintain proper document control and file management for drawings, contracts, and correspondence. Ensure all documentation complies with company standards and is easily retrievable. Prepare and compile tender documents, authority submissions, and project handover files. Assist in preparing submission documents for landlords, authorities, and building owners. Follow up on approval statuses to ensure timely submission and compliance.
Site & Project Coordination

Conduct site visits to gather progress updates, take photos, and report to the HOD. Assist in tracking defects and ensure corrective actions are documented and closed. Support project coordination with contractors, designers, and suppliers to ensure timely delivery. Assist in checking and reviewing contractor quotations and supplier proposals.
Financial & Procurement Support

Prepare and submit payment requests to the Finance Department when required. Raise and process Purchase Orders (POs) for project-related materials and services. Track and update payment schedules, ensuring timely processing of invoices and claims.
General Support & Communication

Handle routine follow-ups with contractors, suppliers, and internal departments. Support ad-hoc research, data gathering, and coordination tasks as assigned. Maintain confidentiality and professionalism when handling project information. Provide support for departmental meetings, reports, and internal updates.

Requirements:

Diploma or Degree in Business Administration, Project/Construction Management, Interior Design, Architecture, Quantity Surveying, or a related field. Minimum 2-3 years of relevant experience in project coordination or administration. Experience in construction, interior fit-out, or F&B projects is an added advantage. Proficient in Microsoft Office (Excel, Word, PowerPoint) and AutoCAD. Excellent communication skills in English and Bahasa Malaysia (both written and verbal). Highly organized, detail-oriented, and able to multitask under tight deadlines. Strong interpersonal and coordination skills with a proactive problem-solving attitude. Able to work independently and as part of a team.
Job Type: Full-time

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

Professional development
Work Location: In person