Job Description

About the role The Project Procurement Officer role requires an experienced and well-trained professional supported by Regional Procurement and the Emulgro Project Management Team. For Major capital projects, the procurement process will follow the Kerry Capital process. The Project Procurement Officer will serve as the primary contact between the project team and Kerry Procurement. This role being a 2 year contract role , will demobilize from the project upon completion of commissioning and handover to the site operations team. The position will be based at Kerry Shah Alam Site. Key responsibilities To jointly maintain a Procurement and Contracting strategy (including appropriate use of E-procurement tools and internet-enabled competitive bidding) for the project with the Project Manager / Project Director and Regional Procurement Team and be responsible to the Project Manager for the complete Procurement element of the Project Work closely with Procurement representatives from Exyte, vendors and discipline contractors To Ensure proper procurement management processes are implemented on the project, for Change Management (PCR Process), Variation orders and contractual management of terms and conditions Must be aware and well verses in the Commercial aspects of the Kerry Project Contracts Prepares, maintains, and reports on Kerry RFQ Tracker, ensuring dates are met and any issues highlighted to the Project Manager for action. To track all procurement activities in a single location allowing easy access and transparency to the team. Including a variation tracker by contractor and official record of all commercial documentation received. To ensure that all Procurement issues, including Engineering purchasing issues, are addressed through all phases of the project life cycle To ensure sufficient procurement resources and planning are provided and planned for to meet the project program, including the collaboration with regional resource To ensure that all activities within this responsibility are undertaken in a way that doesn\'t adversely impact project schedule, working closely with the Project Manager To ensure that all appropriate Procurement staff are kept fully aware of the Project, including Country / Regional and Global Project schedule involvement - Tracking and Expediting with all parties on the project through out the life cycle of the project. Providing regular updates to the Project Manager & Project Director on issues and concerns regarding vendors Monitor directly or through the appointed Project Controller / Project Finance representative cost expenditure against estimates to be part of the report on the project\'s cost position to Overall Project Manager / Regional Functions on a regular basis Liaises with the Construction Team to monitor the construction activity against the procurement program Reviews contractor KPIs/Performance on regular basis with Project Manager and instigates appropriate actions according to contract. - Organisation of Commercial Project meetings with Contractor commercial management teams (in alignment with Project Manager) to review contract status, variation orders, issues and concerns. Is the key point of contact for PO/PR process To ensure effective communications with the project team on a pro-active basis in order that the total acquisition process meets the Project programme requirements. To ensure material spend is within budget (joint with Project Manager and, where appropriate, the Contractor) and where deviation occurs the PM is made aware and approval obtained To ensure maximum opportunity is taken to reduce costs through supplier selection, specification, scope, and use of approved Kerry Sourcing Group Strategies. Including a record of the discount basis / content for each vendor to ensure delivery and avoid service level To ensure commercial activities are carried out in an ethical manner. To ensure that regular reports are issued on the status of the procurement activities on the project to the Project Manager to be included in project update. Is part of the final close out and handover of the project along with the Project Director. The Procurement Representative will also ensure that the appropriate inventory is advised of any need for supply of materials, intermediates or components for the start-up and production phase of the project. Qualifications and skills Degree in Business, Supply Chain, or other relevant fields with 3-5 years of similar working experience Self-motivating and able to work remotely / project site Excellent communication and interpersonal skills with a project management background Good team member able to motivate and work with team members Good organisational skills, can do attitude Be able to work within a matrix organisation, and provide clear direction / requirements to the Project team members on all things Procurement Able to generate a good project team working environment Able to resolve conflict issues as they arise in a mature manner. Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a \'starter kit,\' investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.

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