Job Description

JOB DESCRIPTIONJob Title: Admin & Account AssistantDepartment: Property ManagementLocation: Butterworth, PenangJob Type: Full timeEmployment Status: PermanentOverviewWe are looking for a talented and experienced Admin & Account Assistant to join our team. The ideal candidate will have a strong understanding of the property admin & accounting system.DUTIES & RESPONSIBILITIES

• To generate monthly/quarterly invoices for Service Charges, Sinking Fund and other miscellaneous charges in advance.

Ensure that the invoices are sent/posted/emailed to the owners in advance (before the billing date). * To send/email/post quarterly statements of accounts to the owners.

• To issue official receipts for payment received from owners based on emails from owners/online bank statements/walk-in owners/tenants.
• To monitor collections of Service Charges and Sinking funds and to issue reminders to defaulters on a timely basis. To follow up with phone calls or WhatsApp messages.
• To ensure follow-up action is taken on a timely basis (with the JMB/MCs consent) if defaulters fail to respond i.e. deactivating access cards/publishing a shame list on the notice board.
• To follow up scheduled installment payments with defaulters if any agreed/approved by the JMC.
• To generate payment vouchers and to upload the payment in online banking on a timely basis for the Building Exec to check and verify.
• Coordinate and liaise with the Head Office Accounts Department.
• To do proper controls for stock/stationeries.
• To handle general administration and typing.
• To liaise with suppliers/contractors and obtain quotations as documentary support for work orders.
• Attend meetings and prepare reports/memos if necessary.
• To assist the Building Manager/Building Executive in completing another relevant management task
• Any other related tasks or works assigned by JMB/JMC from time to time.

QUALIFICATIONS & JOB REQUIREMENTS

• Possesses at least a Degree in Real Estate Management or a Diploma in Accounting, Degree, Professional Certificate, or equivalent.
• Minimum of 2 years of relevant working experience.
• Proficient in MS Office and computerized accounting environment.
• A fast learner and willing to learn new tasks given.
• Excellent interpersonal and communication skills, able to work with all levels of staff.
• Proactive, independent, meticulous, attention to detail & under pressure within tight deadlines.
• English fluency is a must.

BENEFITS

• Competitive salary and benefits package
• Opportunity to work with a fast-growing company
• Challenging and rewarding work environment
• Opportunity to make a real impact on the company's success

APPLY ONLINE: Click the link to apply online:ENQUIRIES: WhatsApp toDisclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as

Sepadu Group