Job Description

About the role;We are seeking an experience and detail-oriented Purchase to Pay Executive to join our APAC Share Service Finance team in Barry Callebaut which is based in 1Powerhouse, Bandar Utama. The Purchase to Pay Executive will be responsible for managing the invoice posting process, ensuring accurate and timely invoice submission, performing month-end-closing activities, and preparing KPI control reports. The ideal candidate should have a strong understanding of account payable procedures, good communication skills, ability to collaborate effectively with various stakeholders and a keen eye for detail.Key responsibilities includes:

• Management

• Receive and review invoices for accuracy, completeness, and appropriate approvals.
• Validate and post invoices into the accounting system accurately and in a timely manner.
• Investigate and resolve any discrepancies or issues with invoices, coordinating with internal departments or vendors as needed.
• Perform ad-hoc tasks whenever required

• Month -End Closing

• Perform month-end-closing activities related to 3rd Party Account Payable
• Perform account reconciliation, ensuring all payables are accurately recorded.
• Generate and distribute reports summarizing account payable status

• Vendor Management

• Respond to vendor inquiries regarding payment status or discrepancies
• Collaborate with purchasing and receiving departments to address vendor-related matters
• Evaluate vendor performance and provide feedback to relevant stakeholders

• KPI Control Report

• Develop and maintain key performance indicators (KPIs) related to accounts payable.
• Prepare weekly and monthly reports analysing KPIs, such as invoice received on time, invoice turnaround time, AP Ageing, Debit Balance monitoring, GRIR monitoring etc.
• Monitor KPIs regularly, analysing trends, identifying areas of improvement, and potential cost-saving opportunities.
• Present KPI reports to Team Leader and provide insights for decision making.
• Collaborate with stakeholders to develop action plans for addressing any identified issues

• Monthly Stakeholder Meetings

• Actively participate in monthly stakeholder meeting related to Account Payable
• Present relevant reports, such as KPI and vendor performance to stakeholders
• Discuss any challenges, accomplishments, or upcoming initiatives with the stakeholders.
• Collaboration with stakeholders to address their concerns and provide recommendations for process enhancements.

• Documentation

• Document all the process changes and ensure all SOIs are reviewed and approved

• Communication

• Serve as first point of contact for Purchase to Pay-Account Payable Team
• Support team leader on internal and external audit as necessary

About You:Education, Language, Skills & Qualifications

• Bachelor Degree in Accounting, Finance or similar field
• Minimum 2 years (s) of working experience in Finance or Accounting, and experience in handling Indonesia's entity would be an advantage
• Proficient in English, and business proficiency in 2nd language and also Mandarin (read & write) or Japanese language
• Possess end to end Account Payable knowledge
• Experience in Shared Services Centre environments is preferred
• Knowledge about system such as SAP, Microsoft Office and web-based applications preferred

Essential Technical or Functional Experiences & Knowledge

• Shared Services Experience
• Possess end to end Account Payable knowledge
• Technical accounting and analytical skills
• Experience in SAP, Web, Windows & Microsoft Office applications
• Ability to think logically as well as plan and manage work on an individual level
• Ability to, and the experience of, adapting your approach in order to meet the particular needs of the customer
• Communicating clearly, confidently, comprehensively and persuasively, especially verbally and in writing, to customer and colleagues at all levels
• Team player, highly motivated and high in change management mind set

Personality Traits

• Being objective, using evidence and knowledge to problem solve
• Seeking out opportunities to maximize customer benefit
• Encouraging information sharing and cross team working
• Influencing others effectively creating support for ideas and initiatives
• Responding to goals and dealing with challenges in a responsive and constructive way
• Striving to improve and maintain a high quality of service through all channels and opportunities
• Promoting a positive working environment, recognizing the importance of different skills, experience and disciplines
• Working effectively with others internally and externally, developing partnerships and collaborating to achieve goals
• Committed working with numbers and proving analytical insights, and be an adept at building productive working relationships with key stakeholders

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what wexe2x80x99ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.If you want to learn more about Barry Callebaut, please find further information .Were you missing anything in this job ad? Please share your feedback with us by clicking .

Barry Callebaut