Job Description

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF !

Objectives of the Position

• Provide Accounts Payable\'s payment process related support to deliver AP services to BASF companies in Asia Pacific in accordance with established processes and work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
• Ensure that timelines and quality are met within the service levels agreements.

Main Tasks

Functional Tasks (including but not limited to):

• To monitor P2P RISK MONITOR by ensuring SPOT Checks samples are strictly checked and completed before the last day of the month/document due date.
• Work closely with respective team (eg: invoicing team) to reduce the SPOT and duplicate check error rate.
• Ensure SPOT check and duplicate error root cause is identified and correction action is in place.
• To monitor and manage domestic payment method e.g. Bank acceptance draft
• To support forex payment (trade and non-trade) compliance check documentation e.g. tax clearance documents, customs clearance, shipping documents and invoice copy.
• To process payment proposals run for 3rd Party vendors and employee vendors & intercompany based on country requirement and schedule (daily and weekly and schedule)
• To ensure task are performed completely within timeline and before bank cut off time.
• To ensure Manual Payment Instruction (APOB) is cleared or vendor open item is blocked before payment proposal run.
• To monitor payment traffic/Global Payment System (GPS) status and bank rejection once proposal executed.
• To ensure payment transaction is successfully transferred to bank. In case of GPS rejection, to perform immediate corrective action and execute additional payment to ensure on time payment, if required.
• To prepare and perform manual payment, free format instruction (FFI) and obtain bank approval from authorizers before bank cut off time
• To download bank slip from bank portal and save them in shared drive upon payment execution.
• To liaise closely with bank authorizers in handling online bank transaction (manual payments, local bank, free format instruction) is and ensure timely approvals
• To support local business/ local finance and BSSCKL internal in urgent payment handling on stipulated deadline
• To attend request or inquiry on Account Payable especially payment related queries via payment functional mailbox, AP Service Desk and Payable Query mailboxes
• To support vendor management team (if required) in attending calls from 3rd party vendor, external parties as well as BASF users in payment related queries
• Be the Key person/ focal person to liaise with banks in payment rejection/payment failure related matters
• To support transition/projects activities and perform testing, whenever necessary
• To support centralized audit activities whenever required including system demo and provide required documentation and samples, and attend to audit queries etc.
• To response to payment related queries or concerns from local business/local finance, BSSCKL internal and vendors
• To act as back up to team members and perform payment task as when required.
• To ensure processes are complying to BASF policies & guideline, local company\'s policy, bank/ legal and statutory requirements.
• To maintain awareness of the latest fraud trends especially phishing call and email. To ensure that all the emails sent/received are to/from accurate email addresses and avoid revealing company details to unknown callers.

Quality and Continuous Improvement

• Identify and recommend new idea / solutions to Specialist/Expert & Managers for continuous improvement opportunities.
• Perform routine update to Accounts Payable documentation (e.g. Work Instruction, Process Definition, Job Aid

Knowledge Management) when required * Support existing team members through proper knowledge transfer, sharing of resource, knowledge and experience and best practice thereby ensuring quality is maintained through any staff transition.

• Support regional and global project improvements activity e.g. involve in User Acceptance Test and Training

Service Management

• Execute work in accordance with the service management framework by providing timely and excellent customer service.

Stakeholder Management

• Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

Frequent cooperation within BASF Group and/or BSSCKL:

• Counterparts in local company and end-users
• Cross function teams within BSSCKL
• Manager, senior analyst and peers within Finance Delivery teams
• Other support functions within BSSCKL e.g. Control, Project, Quality & Compliance (PQC) team, Corporate Audit teams

Requirements

Education & Working Experience:

• Diploma / Degree in accounting, finance or business administration, with 0 to 2 years relevant work experience.
• Reputable Knowledge and understanding of P2P and accounting functions.
• External experience in a shared service or business process outsourcing will be preferable

Technical & Professional Knowledge:

• Proficiency in English with good communication and writing skills
• Experience working in an SAP work environment
• Preferably with additional language skill. Eg: Japanese, Korean, Thai, Vietnam (optional based on portfolio)
• Knowledge and experience of MS office tools, CONCUR, SAP system or another ERP system

Desired Requirements

• External experience in a shared service or business process outsourcing engagement preferred.
• Experience working in an MNC or Malaysian Public listed company.

BASF Asia-Pacific Service Centre was established in 2005. Located in Kuala Lumpur, the regional service hub has approximately 1,100 employees and growing. Focused on being a competency and digitalization driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region. BASF also has two other regional hubs located in Berlin, Germany, and Montevideo, Uruguay that cover the Europe and Americas regions.

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Around 111,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio comprises six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF generated sales of \xe2\x82\xac87.3 billion in 2022. BASF shares are traded on the stock exchange in Frankfurt (BAS) and as American Depositary Receipts (BASFY) in the U.S. Further information at .

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A unique total offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That\'s what we call you@BASF. Click here to learn more.

A unique total offer: you@BASF

At BASF you get more than just compensation. Our total offer includes a wide range of elements you need to be your best in every stage of your life. That\'s what we call you@BASF. Click here to learn more.

Working at BASF: We connect to create chemistry

We are proud of strong history of innovation, which has helped make us who we are today \xe2\x80\x93 the world\'s leading chemical company. Every day, our global team of over 120,000 individuals work together to turn visions for sustainable solutions into reality by connecting with one another and sharing our knowledge.

The right people are crucial for our sustainable success. We aim to form the best team by bringing together people with unique backgrounds, experiences and points of view. Our differences make us stronger and more vibrant. And an open, creative and supportive work environment inspires us to achieve exceptional results.

About BASF

Find out what BASF has to offer as an employer and why you should join our team.

Your application

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Contact us

You have questions about your application or on how to apply in Europe? The BASF Talent Acquisition Europe team is glad to assist you.

Please note that we do not return paper applications including folders. Please submit copies only and no original documents.

For BASF, diversity is one of the essential keys to business success and the well-being of our employees. We promote an inclusive culture that accepts the diversity of people, experiences and capabilities. By embracing talents and abilities of all kinds, we aim to boost creativity and motivation, and enhance our teams\xe2\x80\x99 performance.

Join the team and connect with more than 117,000 other minds.

Kuala Lumpur, 14, MY

BASF Asia-Pacific Service Centre Sdn. Bhd.

Finance, Controlling & Audit

Permanent

87492

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BASF