Job Description

Job Title: Purchasing Executive
Department: Purchasing
Location: Balakong, Selangor
Reports to: Purchasing Manager
Type: Full-Time
Working Hours
Monday - Friday: 8:00 AM - 5:30 PM
Salary Package
RM3,500 - RM5,500 (including allowances)
Transportation Allowance: RM150
Criteria

• Nationality: Preferably Chinese (Male or Female)
• Age: Preferably below 30 years old
• Qualification: Degree in Business Administration, Supply Chain, or related field
• Experience: Minimum 3 years in purchasing operations (preferred)
• Technical Skills:
• Proficient in SAP or other ERP systems (mandatory)
• Proficient in Microsoft Excel and PowerPoint
• Knowledge:
• Familiar with SIRIM, Suruhanjaya Tenaga (ST), and MCMC applications
• Language: Fluent in Mandarin (written and spoken) for liaising with China/Taiwan suppliers
• Soft Skills: Strong analytical, communication, and organizational skills with high attention to detail
• Availability: Preferably can join immediately

Job Summary
The Purchasing Executive will manage supplier relationships, ensure product compliance with Malaysian standards, and handle all purchasing-related documentation and regulatory submissions. The role requires coordination across multiple departments to support procurement and logistics operations.
Key Responsibilities

• Source, negotiate, and manage suppliers to secure the best pricing, payment terms, and on-time delivery of materials.
• Ensure all purchased items comply with relevant Malaysian standards and regulatory requirements.
• Prepare and submit applications to:
• SIRIM - product certification, testing reports, labeling requirements
• Suruhanjaya Tenaga (ST) - Certificate of Approval (COA) for electrical products
• MCMC - device certifications and related submissions
• Track and renew all relevant licenses and certificates before expiry.
• Maintain proper filing and documentation for regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials when necessary.
• Support internal and external audits on compliance and import control matters.
• Create and manage Purchase Orders (POs) and Material Master data.
• Manage shipment arrangements from PO issuance to warehouse or site delivery.

Required Skills and Attributes

• Excellent coordination and problem-solving abilities.
• Strong understanding of purchasing processes and documentation workflows.
• Detail-oriented with the ability to multitask and meet deadlines.
• Strong team player with effective communication skills across departments.

Authority

• Create and issue Purchase Orders (POs).
• Liaise directly with suppliers for procurement and shipment follow-ups.
• Manage all documentation related to product compliance and regulatory approvals.

Skills Required