Job Description

The Position The receptionist cum admin assistant act as a contact point between external parties and the company. She also needs to perform a variety of administrative and clerical tasks. Duties and Responsibility Reception Duty: Point of contact to welcome all providers, visitors and internal guests To attend promptly to all incoming telephone calls with a courteous manner Receive, sort and distribute daily mail/deliveries/courier. Prepares schedule for Admin Assistant whenever on annual leave to Mann the reception area. Maintain office safety & security by following the stated standard operating procedures Assist in meeting room booking in timely manner Admin: Ensures operation of office equipment\'s, fixture and fitting are in good condition by having regular inspection. To contact technician/vendor for repairing when necessary and ensure the time to repaired within time frame (at least 1 weeks since the first report) Summit meter reading for photocopy machine in time manner Liaises with building management for all the billing and maintenance issues. Assist in new joiner onboarding such as access card, workstation, key, car park, etc. Upon employee resignations, ensure office keys/access cards are returned to company. Renew fire extinguisher license and act as fire warden during emergency. Ensure the pantry stock (groceries, coffee, etc) is sufficient and available. To source and keep track of stationery and toner inventory To ensure of office tidiness and cleanliness, including washrooms, meeting rooms, public areas in or outside the office by properly supervised cleaner on all the cleaning duties. Create vendor and PR/PO for group function if required Keep track and raise payment request for building rental and utilities bills (telekom, electricity, etc) Ensure all the bills are paid on time. Renewal of business license with DBKL. Other ad-hoc project as and when it is required. Requirements Candidate must possess at least a Secondary School/SPM/O Level, Diploma, Advanced/Higher/Graduate Diploma, any field. At least 3 year(s) of working experience in the related field is required for this position. Preferably in Pharma industry / MNC Can speak fluent English. Team player, good in communication, negotiation, and interpersonal skills. Able to communicate professionally at all levels of management and staff. Have excellent skills in Microsoft Office 365, especially in Word, Excel and Teams. Knowledge in SAP is an added advantage. Ready to contact us Please contact our Recruiting ASKAN Team: PHI +632 8876 6899 | SGP +65 6419 8822 | MYS +603 2092 0041 Note to Recruitment Agencies: Boehringer Ingelheim (BI) does not accept candidate submissions from recruitment agencies that BI does not have existing contracts with. BI will not be responsible for payment of recruitment fees for the hiring of candidates whose resumes were submitted to BI employees or BI offices without BI\'s prior permission.

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