Job Description

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. He/She greet visitors, answer phone calls, and run errands while maintaining professional composure throughout interactions with employee or clients. :

• Greet and welcome clients and visitors and create a positive first impression of the company and in a professionally manners
• Answer incoming calls, screen, handle customers queries, take and deliver accurate messages from the callers and transfer the call to the right department in a timely and polite manner.
• Monitor social media channels by interacting with users and respond to messages, inquiries, and comments.
• Handling office supplies inventories such as stationeries, storing and ensure all staffs have sufficient stationeries as needed and update superior to replenish stocks.
• Handle incoming and outgoing correspondences documents and parcels domestic & international courier lines such as DHL, Citylink and arrange for daily pick up. Collect documents from mailbox at Lower Ground 2.
• Print Consignment notes and update the list monthly with current address and contact details for 77 branches and 232 agents.
• Assist in office maintenance such as maintenance coffee machine, replace lights, electricity trip, circuit issue\xe2\x80\x99s, air-conditioning, minor wiring repairs and toilet maintenance such as leaking, over-flowing, drainage system and report any malfunctions.
• Liaising with Building management to apply work permit for vendors, contractors, and suppliers to enter the building unit (foreign workers and Malaysian workers for minor services from time to time)
• Booking meeting rooms for internal employees, guest, and clients, send invitation of reserved room details to participants via email and set up meeting room with necessary stationery and equipment\xe2\x80\x99s as per their needs.
• Apply access card at M1 for new candidates, apply lost access cards for existing staff and visitor pass for visitors, guest and clients and update data in excel sheet.
• Assisting branch queries from BIC via emails to courier corridor buntings, flyers, coupons, posters, bunting stands, YubiKeys, and Ria t-shirts, keychains, wristbands for new and existing employees from time to time.
• Assist in packing bulk and dozen orders for branches and agents during promotions, lucky draws events, festivals, and occasions, goodie bags branches and agents.
• Assist with organization of company functions decorations and events such as Deepavali, Hari Raya, Christmas.
• Apply and renew yearly season parking card at Parking 1 Management office for Euronet and RIA directors, managers and staff for bike and car slots.
• Liaising with delivery guy and warehouse teams to ensure goods are received on time, collect invoices and service reports from all the vendors, IT gadgets and suppliers by checking the delivered goods tally with delivery orders then stamp cop, sign, and return the copy to vendors back.
• Maintain filling for DHL International commercial invoices and create commercial invoices for domestic parcels for Sabah and Sarawak according to custom rules and policies.
• Collect and keep record of acknowledge form - return of company asset from resigned staff such as mobile phone, sim card, unit access card and pedestal locker key.
• Assists in monitoring and update renovation works to superior during and after work hours.
• Provide care kit and test kit for employee\xe2\x80\x99s and provide basic clinical support for employees at office hours such as minor cuts, burns, headaches, and mild sickness.
• Helping maintain day-to-day office related and responsible managing workplace security, safety, ensure hygiene and cleanliness of the office, office store clearance and disposal items.
• To perform any other duties as assigned by the Superior and Handle other HOD assignments and tasks as required.

Qualifications:

• Minimum qualification SPM pass.
• Prior experience as a receptionist, Front Office or in a related field.
• Professional attitude and appearance, self-initiative and willing to learn
• Good time management skills.
• A team player but also be able to work independently
• Being able to develop and maintain a positive working relationship with others
• Good English communication skills, both verbal and written
• Multitasking and time-management skills, with the ability to prioritize tasks
• Able to contribute positively as part of a team, helping with various tasks as required.

Job Type: Full-time Salary: RM2,000.00 - RM2,500.00 per month Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Parental leave

Schedule:

• Monday to Friday