Job Description

About Kerry

Kerry is the world\'s leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers\' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the role

The Receptionist is a customer-oriented, polished and organized individual who will maintain high standards of service and hospitality. He/she will be responsible for handling front office reception, receiving customers and visitors, managing internal and external calls and provide administration support for facilities related tasks and services. The incumbent will be also responsible for providing administrative support to the Head of GBS.

Key responsibilities

• Providing welcome services to employees, customers, visitors & service providers, meeting & greeting clients
• Assisting the Facilities Manager in day-to-day activities
• Managing the visitors\xe2\x80\x99 systems, distributing building cards, issuing Company access & lockers cards
• Managing the office keys
• Maintaining the coffee machines, fridges, microwaves and water dispensers, overlooking the filling-up of the bean\xe2\x80\x99s containers
• Managing the Business Cards requests forms
• Arranging, coordinating, booking special events in & out of the office and related possible transport services
• Ensuring meeting room readiness & appropriate stocking of support materials (incl. partitions, furniture, chairs, support materials [markers, wipers, sticky notes])
• Arranging couriers; receiving, sorting & dispatching posts; sending, tracking national & international letters / parcels, procuring appropriate boxes / envelopes if needed, making sure the physical mailbox is emptied
• Assist the Facility Manager in supplying the requested consumables, stationery, pantry items (including fruits once a week), food & beverages if requested, preparing, printing, copying, laminating notes if needed,
• Recording employee requests and feedback regarding office operation and escalate or work with Facilities Manager and handyman to resolve site issues.
• Managing the interaction between Kerry\xe2\x80\x99s departments and external archiving Company, overseeing files sent off site or returned to, when needed
• Providing with periodic inventories leading to destruction of unnecessary files and office items
• Assisting employees and site management on the day-to-day operation and as per site requests
• Maintain proper record and files
• Providing administrative work such as meeting arrangement, room booking and general secretarial work to the Head of GBS

Qualifications and skills

• Minimum Diploma level
• At least 3 years of relevant front office experience in a corporate or hotel environment
• Excellent verbal and written communication skills as the candidate would need to interact with senior level executives
• Proficient in Microsoft Office (Outlook, Excel, Word)
• Experience in using SAP is preferred

• Excellent communication and presentation skills \xe2\x80\x93 must be able to represent the company in a professional and positive way
• Good organization and time management skills
• Team player
• Able to work independently and proactively with a customer service orientation
• Completes assigned tasks accurately and on time
• Willing to work after hours when necessary