Job Description

Job Overview:

The Receptionist & Office Administrator serves as the first point of contact for visitors and plays a pivotal role in ensuring smooth office operations. This role combines front-desk responsibilities with essential administrative support to enhance daily operational efficiency and maintain a professional office environment. The successful candidate will demonstrate excellent interpersonal skills, multitasking capabilities, and a service-oriented mindset.

Skills Requirements:

The following competencies are advantageous for this role:

1. Professional communication (verbal and written)

2. Customer service orientation

3. Organizational and multitasking abilities

4. Attention to detail and time management

5. Proficiency in Microsoft Office and office equipment

6. Confidentiality and discretion

7. Problem-solving and adaptability

8. Collaborative mindset and team coordination

By having the above skills, you should be able to perform well in the following key job scope areas with soft landing & training by Queens College.

:

1.

Visitor & Front Desk Management

Serve as the first point of contact for all visitors, clients, and staff. Greet guests professionally and manage inquiries efficiently. Maintain a tidy and welcoming reception area.
2.

Communication Handling

Answer and route phone calls, emails, and other communications promptly. Provide accurate information or direct queries to the relevant departments.
3.

Administrative Support

Perform general administrative duties such as filing, data entry, and document management. Support the preparation of reports, presentations, and correspondence. Maintain physical and digital filing systems for ease of reference.
4.

Office Supplies & Vendor Liaison

Monitor inventory levels and order office supplies as needed. Coordinate with vendors and service providers to ensure uninterrupted office services.
5.

Meeting & Event Coordination

Schedule appointments and meetings, prepare meeting rooms, and coordinate logistics. Assist in organizing internal office events and functions. Record meeting minutes when required.
6.

Mail & Courier Management

Manage incoming and outgoing mail, courier services, and internal deliveries. Ensure timely distribution of documents and parcels to the intended recipients.
7.

Support to HR and Other Departments

Assist with onboarding activities and HR documentation as needed. Provide cross-functional administrative support to other teams upon request.
8.

Monitoring & Reporting

Track and report the progress of administrative tasks and communicate updates to management. Maintain accurate records for audit and review purposes.
Job Type: Full-time

Pay: From RM1,800.00 per month

Benefits:

Additional leave Health insurance Maternity leave Professional development
Ability to commute/relocate:

Kuala Lumpur: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Work Location: In person

Application Deadline: 09/30/2025
Expected Start Date: 09/15/2025