Job Description

Company Description

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need.

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today\'s global marketplace.



Come join the AGS family, on this chic and very well-known high-end retail brand right here in Malaysia!

Recruitment Process Delivery

• Provide key support to Recruitment Specialists and the wider recruitment team in completing designated recruitment activities within agreed timeframes
• Drafting and printing of offer letters and ensure all timely processing adhere to turnaround times. Ensuring accuracy on offer letter drafts, realistic start dates and all required clauses are correctly input
• Conducting relevant checks in the ATS to ensure data integrity and escalating to relevant parties for missing information. Ensure accurate and up to date information is recorded on the database candidate profile and candidate has been moved through appropriate workflow activity stages
• Supporting \'high touch\' interview scheduling for the Recruitment Specialist.
• Support the Admin team lead by delivery of administrative duties and ad-hoc tasks (invoicing/ reporting/ training)
• Adhere to recruitment process as designed, ensuring appropriate approvals at relevant stages and ensure the up to date documentation of the recruitment processes
• Identify opportunities for, or contribute to, developing continuous improvement and innovation in the recruitment delivery process.
• Ensure all administrative process questions request are responded to in a timely manner/agreed timeframes, and to quality standard as agreed
• Working closely with recruiters to understand their issues and assist in resolving problems as a team
• Pro-actively identify where support may be needed and act accordingly

Candidate Management

• Provide support to Recruitment Specialists in the management of candidates as required.
• Meeting candidates for contract sign ups & onboarding and ensuring a great candidate experience
• Assisting the onboarding specialist in candidate onboarding and induction events

Reporting into the Head of Recruitment Operations, APAC, you will assist in driving high quality candidate care and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.

Your duties may include, but are not limited to:

• Providing support to the recruitment team in Taiwan by completing designated activities within agreed timeframes.
• Ensuring job requisitions are compliant with client and government standards.
• Posting job requisitions as per agreed sourcing methodology across internal and external systems.
• Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.
• Creating offer letters using the client\'s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.
• Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.
• Initiating and monitoring onboarding activities as per client process.
• Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed.

Qualifications

Requirements and Experience

• Prior experience in a fast-paced, client-facing administration function ideally within the Talent Acquisition, Staffing Industry or Corporate HR within a global organization
• Successful experience managing multiple tasks, and stakeholders at the same time
• Worked in a team environment that emphasized group contribution
• Must have excellent communication and interpersonal skills
• A sound understanding of in-house Recruitment best practice
• Ability to write client-oriented communications in Mandarin e.g. e-mails, interview arrangements etc.
• Mandarin speaking is required due to the nature of the business and our stakeholders.\xe2\x80\x8b\xe2\x80\x8b\xe2\x80\x8b
• Functional computer skills and software knowledge, prior experience in using a ATS (Applicant Tracking System - Workday) experience would be advantageous
• Proven ability to multi-task with high attention to detail
• Proven ability to perform under pressure and under tight deadlines
• Must have working rights in Malaysia

Additional Information

As a workplace, we focus on relationships - with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.

See what it\'s like to work at AGS by searching #LifeAtAGS on any social network.

Allegis Global Solutions