Job Description

Primary Details Time Type: Full time

Worker Type: Employee

Responsible for providing timely executive support involving a high level of quality, confidential secretarial and administrative services to Company Secretariat team.

Responsibilities:

• Project Coordinator for Company Secretariat team projects.
• Coordinate the annual Company Secretariat meeting calendar including Board, Board Committee and executive committees having regard for QBE Group meetings, joint venture partners and local management requirements.
• Develop and maintain effective hard and soft copy filing systems.
• Understand and follow Company Secretariat team and organization\'s administration policies.
• Maintain and control a functional follow-up system for all actions arising from Board and executive committees and action as necessary.
• Develop and maintain CLE register for Company Secretariat Lawyers.
• Ensure all registers and documentation required by the Corporations Act and other relevant regulators are promptly maintained.
• Manage all ASIC and APRA lodgments and notifications.
• Address all enquiries from customers (including directors and executives) and Company Secretariat team professionally and accurately.
• Manage accurate flow of incoming and outgoing information, ensuring confidentiality and that issues with pressing deadlines are highlighted.
• Prepare and produce documents, general correspondence, memorandums, reports, spreadsheets and presentations in a timely, efficient and professional manner.
• Compose and draft routine correspondence on behalf of the Company Secretary, as necessary and Organizing business appointments and travel arrangements for the Company Secretariat team and non-executive directors.
• Keep business correspondence confidential.
• Systems administrator for Company Secretariat document management system (Worldox) and Board paper circulation system (BoardVantage).
• Manage Delegated Authorities SharePoint site.
• Providing PC application assistance to Executives/Managers as required.

Requirement:

• Legal secretary or secretarial qualifications will be highly regarded.
• 5 years relevent experience.
• Computer literacy with advanced PC and administration skills including Sharepoint, Word, Excel and PowerPoint.Strong written and verbal communication skills.
• Experience assisting a Company Secretary will be highly regarded.
• Good knowledge of Corporations Law and other regulatory legislation will be highly regarded.

Application Close Date: 30/01/2023 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.

QBE Insurance