Job Description

As Safety Manager, you will be responsible for ensures the daily safety of people and security of assets within the warehouse. Drives a proactive safety culture, maintains operational excellence, and fosters a compliant and high-performing team.

Safety and Security Management:

Policy & Compliance:

Define and enforce the warehouse's safety and health policy in compliance with company frameworks and local regulations.

Risk Management:

Ensure the warehouse has an up-to-date annual Risk Assessment and a current Preventive Plan that is accessible and actionable for the team and suppliers.

Emergency Preparedness:

Develop, maintain, and ensure clear communication of the emergency evacuation plan, adhering to local regulations. Organize and debrief a minimum of four annual warehouse evacuation exercises, updating procedures as needed.

Performance Monitoring:

Set up clear Key Performance Indicators (KPIs) for safety and health, conduct regular follow-ups, debrief with the team and warehouse, and ensure compliance with Basic Safety Unit (BSU) goals.

Audits & Diagnostics:

Coordinate internal and external safety and health diagnostics and audits, overseeing the execution and monitoring of action plans. Conduct annual fire and electrical audits.

Incident Management:

Analyze annual incident statistics and adjust existing procedures accordingly. Coordinate the application of crisis scenarios (DRP).

Reporting:

Contribute to national and united safety and health reporting.

Supplier Compliance:

Ensure all suppliers comply with company standards, including human rights policies, and that all contractual agreements adhere to united standards.

Financial & Anti-Corruption:

Communicate with and obtain validations from the CFO for all warehouse-related economic matters. Ensure strict adherence to anti-corruption policies.

Documentation & Committees:

Maintain up-to-date mandatory safety documentation. Organize a minimum of two Safety and Health Committee meetings annually.

SOP Development:

Develop and/or improve Safety and Security Related Standard Operating Procedures (SOPs) and ensure their effective implementation.

Internal Rules:

Ensure full compliance with the company's internal Safety Rules and Guidelines.

Facility and Perception Management:

Cleanliness & Order:

Ensure the warehouse consistently maintains a "Clean, Tidy, and Safe" environment.

Maintenance Program:

Establish and oversee the implementation of the warehouse's maintenance program, including self-maintenance, preventive, corrective, and inspection services.

Facility Coordination:

Coordinate with the Facility Management (FM) team to monitor and implement service contracts.

Vendor Management:

Source quotations and liaise with suppliers, vendors, and contractors for maintenance and improvement works.

Continuous Improvement:

Develop continuous improvement projects aligned with company strategy, review preventive maintenance programs, and recommend improvements. Drive cost reduction through efficiency efforts.

Emergency Response:

Respond to emergency calls for troubleshooting and ensure fast resolution of required rectifications.

Image & Maintenance Diagnostic:

Periodically measure the image and maintenance diagnostic level of the warehouse.

Leadership and Human Capital Development:

Personal Development:

Ensure personal training aligns with responsibilities and maintain a bi-annual personal development plan.

Team Development:

Foster a culture of continuous learning by guiding the team on training paths and development plans. Build a talent pool for organizational sustainability and establish connections to support team development.

Training & Validation:

Set up and maintain training processes for duty managers. Validate 100% of duty managers, ensuring they are trained, have attended first aid and fire brigade training, and are validated to manage the warehouse.

Mentorship & Succession:

Conduct regular individual meetings with teammates. Prepare an autonomous team and ensure succession planning for your replacement.

Communication:

Timely communicate safety information to teammates and the warehouse. Preferably Bachelor's degree or Diploma Safety, Health and Environmental studies, other degrees will be considered and analysed case by case. At least 5 years experiences in the Safety, Health & Environmental field. Well versed in all the theories, principles, and practices of facilities maintenance management. Excellent problem solving / judgment skills and high level of attention to detail and accuracy. Strong organizational skills and the ability to work under pressure. Ability to handle and prioritize multiple tasks and meet all deadlines. Possess a "GreenBook", "Yellowbook" or "Safety Officer 22 days Training". Ability to define problems, collects data, and analyses to draw actionable conclusions. Knowledge of office software (spread sheet and word processing) Analytical skills and data analysis with statistical methods. Innovative and work independently to drive technical projects. Strong communication and written skill in English. Self-motivated and team player Taste for work in the field Thorough and methodical Good interpersonal skills Good negotiating skills * Sportsperson