Job Description

Job Summary:

We are seeking a detail-oriented and proactive Sales Admin Assistant to support our Sales and Operations teams. This role is critical in managing the end-to-end order processing workflow -- from verifying customer credit to issuing Sales Orders, coordinating with internal departments, and ensuring timely delivery and invoicing.

Key Responsibilities:

Sales Order Management

Review and verify customer Purchase Orders (POs) upon receipt. Perform credit checks on customers before issuing any Sales Order, including verifying credit terms and outstanding balances. Generate and issue accurate Sales Orders (SOs) upon confirmation of customer credit status. Ensure Sales Order details align with customer requirements and internal policies.

Coordination and Liaison

Coordinate with the Production Planning team to confirm product availability and delivery lead times. Liaise with the Logistics team to schedule and confirm deliveries. Communicate with customers to confirm delivery schedules, resolve discrepancies, and provide order updates.

Documentation & Billing

Prepare and issue Delivery Orders (DOs) for confirmed shipments. Generate accurate Sales Invoices, ensuring all pricing, quantities, and tax details are correct. Handle e-Invoice issuance and submission in compliance with customer and regulatory requirements.

Administrative Support

Maintain and organize accurate records of Sales Orders, Delivery Orders, and Invoices. Monitor outstanding invoices and coordinate with the finance team on overdue payments. Assist in compiling sales-related data and reports for internal use. Provide administrative support to the Sales team, including filing, data entry, and customer correspondence.

Requirements:

Minimum in Diploma Business Administration, Accounting, or related fields. Proven experience in sales administration, order processing, or related roles. Familiarity with credit assessment processes and basic accounting principles. Strong organizational skills and attention to detail. Effective communication and coordination abilities. Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP or invoicing systems is an advantage. Ability to work independently and manage multiple priorities in a fast-paced environment.

Benefits:-

Annual Bonus -- Your contributions are valued and rewarded each year. Annual Dinner -- Celebrate achievements and strengthen bonds with colleagues. Sports Day (Twice a Month) -- Stay active and build team spirit with fun sports activities every two weeks. Panel Clinic -- Access to company-appointed clinics for your healthcare needs.
Join us and experience a supportive, dynamic, and rewarding work environment!

Job Types: Full-time, Permanent, Fresh graduate

Pay: From RM2,400.00 per month

Benefits:

Free parking Professional development
Application Question(s):

Are you available to attend an interview session on 25th September 2025?
Experience:

Customer support: 1 year (Preferred) Administrative: 1 year (Preferred) SQL: 1 year (Preferred)
Work Location: In person