Job Description

Department

Sales / Operations / Procurement

Job Summary

The Sales & Operations Admin provides administrative and operational support to the Sales, Operations, and Procurement teams to ensure smooth daily business activities. This role focuses on sales documentation, invoicing, inventory coordination, and basic financial checks. The ideal candidate is detail-oriented, organised, and comfortable working across multiple teams in a fast-paced environment.

This is a junior role suitable for candidates with

1-3 years of working experience

, with added advantage for those familiar with

agriculture-related businesses or products

.

Key Responsibilities

Sales & Invoicing Support

Prepare and issue

sales invoices and credit notes

using

QuickBooks

Perform

basic sales invoice verification and credit checking

before issuance Maintain proper filing and documentation of sales-related records Coordinate with Sales team on order confirmations, pricing, and documentation
Inventory & Operations Support

Assist in

inventory tracking and updates

, ensuring records are accurate and up to date. Coordinate with Operations team on stock movement, deliveries, and order fulfilment. Support preparation of operational reports related to sales and inventory.

Procurement & Administrative Support

Assist Procurement team with

purchase documentation

, supplier records, and filing Support coordination between Sales, Operations, and Procurement teams. Handle general administrative tasks such as data entry, reporting, and document control.

General Support

Respond to internal queries related to invoices, stock status, or documentation. Ensure compliance with internal processes and basic accounting controls. Perform ad-hoc administrative duties as assigned.

Job Requirements

Experience & Qualifications

Diploma or Bachelor's Degree in

Business Administration, Accounting, Operations Management, or related field

1-3 years of relevant working experience

in administrative, sales support, operations, or accounting roles Experience using

QuickBooks

or similar accounting systems is

highly preferred

Skills & Competencies

Strong attention to detail and accuracy, especially in invoicing and data handling Basic understanding of

sales invoicing, inventory management, and credit control processes

Good organisational and time-management skills Ability to work cross-functionally with Sales, Operations, and Procurement teams Proficient in Microsoft Excel and basic reporting

Added Advantage (Bonus Points)

Experience or exposure to

agriculture, farming, food supply chain, or agri-based businesses

Familiarity with inventory-heavy or fast-moving goods environments

Personal Attributes

Responsible, reliable, and willing to learn Able to work independently with minimal supervision Good communication skills and a positive working attitude A generally good team player.
Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Professional development
Ability to commute/relocate:

Damansara: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

We prefer someone who can join immediately. How long will be your current notice? We are only able to offer salary up to RM2,500 (depending on experience and performance). Are you able to accept the offer shared if you are shortlisted for interview?
Experience:

Sales Operations: 1 year (Required)
Work Location: In person