Job Description

Key Responsibilities :

Attend to telephone calls for the Head of Department (HOD) Convey instructions and requests from the Top Management's secretaries to the GM and vice versa. Take dictation from the HOD. Prepare and type documents for the GM. Assist in typing documents for other staff members within the division when directed by the HOD. Compile, print, photocopy, and bind all documents required or prepared by the GM. Assist other staff members in compiling, printing, and binding documents as directed by the HOD. Check for errors in the time sheets submitted by division staff, notifying them for corrections when necessary (e.g., entering regular man-hours on public holidays). Monitor the timely submission of time sheets by division staff. Track daily attendance of all division staff. Manage the division's petty cash and submit statements accordingly. Assist in various divisional administration activities as required by the GM. Assist the GM in preparing and submitting claims to relevant departments within the company. Prepare and arrange refreshments for the HOD, or as directed. Coordinate divisional activities and events. General Operations: Carry out all tasks related to Minconsult's operations as directed by the HOD

Administration Support:

Assist in various administrative activities within the division as directed.

Training & Self-Development:

Participate in on-the-job training and make efforts for continuous self-improvement. Participate in company activities, including corporate social responsibility initiatives. Carry out additional secretarial and administrative duties as directed by the HOD, including assisting other divisions and departments as needed.

Requirements:

SPM or equivalent; a reputable certificate or diploma in secretarial courses is an added advantage. Minimum 2 years of experience as a secretary. Strong organizational and time management skills with the ability to prioritize workloads and meet deadlines. Excellent interpersonal skills and a good team player.
Proficient in both written and spoken English. Ability to write and speak Bahasa Malaysia is essential.

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Application Question(s):

How much your expected Salary?
Work Location: In person