Secretary (senior Executive, Admin)

Kuala Lumpur, Malaysia

Job Description


Location: Menara Southpoint, Mid Valley Kuala LumpurReporting line: Managing DirectorCompany: Knight Frank Property HubAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our team as the Secretary (Senior Executive, Admin) to the Managing Director of Knight Frank Property Hub. You will play a crucial role in supporting the Managing Director\'s busy schedule and ensuring the smooth operation of the office.Responsibilities:

  • Manage the Managing Director\'s calendar, scheduling appointments, meetings, and travel arrangements.
  • Anticipate and prioritize the Managing Director\'s needs, proactively researching and preparing relevant information for meetings and presentations.
  • Draft correspondence, emails, and reports with a high degree of accuracy and professionalism.
  • Organize and maintain the Managing Director\'s filing system, both physical and digital.
  • Handle phone calls, screen visitors, and manage the Managing Director\'s daily schedule effectively.
  • Manage office administration tasks, including ordering supplies, coordinating logistics for meetings, and managing travel bookings.
  • Maintain confidentiality of all information related to the Managing Director and the company.
  • Perform other duties as assigned by the Managing Director.
Qualifications:
  • Minimum 2 - 4 years of experience as a Secretary or similar administrative role.
  • Proven experience in customer service, preferably within the real estate industry.
  • Excellent communication and interpersonal skills, with the ability to build rapport with a diverse range of professionals.
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
  • High level of accuracy and attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills in English and Bahasa Malaysia.
  • Discretionary and professional demeanor.
  • Social Media savvy will be an added advantage.
  • Strong ability to work independently and as part of a team.
Location: Menara Southpoint, Mid Valley Kuala LumpurReporting line: Managing DirectorCompany: Knight Frank Property HubAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our team as the Secretary (Senior Executive, Admin) to the Managing Director of Knight Frank Property Hub. You will play a crucial role in supporting the Managing Director\'s busy schedule and ensuring the smooth operation of the office.Responsibilities:
  • Manage the Managing Director\'s calendar, scheduling appointments, meetings, and travel arrangements.
  • Anticipate and prioritize the Managing Director\'s needs, proactively researching and preparing relevant information for meetings and presentations.
  • Draft correspondence, emails, and reports with a high degree of accuracy and professionalism.
  • Organize and maintain the Managing Director\'s filing system, both physical and digital.
  • Handle phone calls, screen visitors, and manage the Managing Director\'s daily schedule effectively.
  • Manage office administration tasks, including ordering supplies, coordinating logistics for meetings, and managing travel bookings.
  • Maintain confidentiality of all information related to the Managing Director and the company.
  • Perform other duties as assigned by the Managing Director.
Qualifications:
  • Minimum 2 - 4 years of experience as a Secretary or similar administrative role.
  • Proven experience in customer service, preferably within the real estate industry.
  • Excellent communication and interpersonal skills, with the ability to build rapport with a diverse range of professionals.
  • Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
  • High level of accuracy and attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills in English and Bahasa Malaysia.
  • Discretionary and professional demeanor.
  • Social Media savvy will be an added advantage.
  • Strong ability to work independently and as part of a team.

Knight Frank

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Job Detail

  • Job Id
    JD1037836
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Kuala Lumpur, Malaysia
  • Education
    Not mentioned