Job Description

If you are looking to excel and make a difference, take a closer look at us\xe2\x80\xa6

Job responsibilities:-

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  Responsible for heavy calendar management which requires interaction with both internal & external parties to coordinate a variety of senior level management meetings.
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  Arrange travel schedules and reservations for Head of Department and senior managers.
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  Screen through telephone calls to control interruptions and re-direct all incoming calls to appropriate party promptly and efficiently.
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  Prepare correspondences (letters, memos, faxes, itineraries, forms etc) and minutes of meeting.

Operations & Administration

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  Provide Support to all Heads of Departments in urgent matters requiring management\xe2\x80\x99s attention.
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  Responsible for the general upkeep of the office and to ensure office equipment is in workable condition at all times.
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  Control the purchase cost of office supplies and equipment through monitoring of usage to ensure no misuse of office supplies and equipment.
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  Update the organization chart on monthly/ad-hoc basis and thereon submission to Human Resources.
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  Plan and coordinate departmental functions and internal trainings.
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  Maintain proper filing system.

Process Management

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  Review incoming documents and ensure proper process/workflow has been met before HOD\xe2\x80\x99s sign off.
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  Raise inquiries whenever in doubt and ensure that sufficient supporting document is provided.
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  Assist in preparing presentation slides and ensure that the format is consistent with the standard format.
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  Preparation of meeting materials such as QSBMs, Monthly Management Committee meetings, Board of Director meetings and other ad-hoc meetings.
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  Process replies to internal and/or external parties using own initiative or as per management\xe2\x80\x99s instructions.
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  Read and determine disposition of incoming mails, compasses correspondence for routine inquiries
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  Communicate with departments/divisions and initiate own research to provide quality materials to HOD or senior managers to ensure that they are well prepared with information before proceed to meetings.

Job Requirements:

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  Malaysian citizen.
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  Bachelor Degree / Diploma in relevant studies.
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  At least 5 years of secretarial or administration experiences.
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  Proficient in MS office application (Outlook, Word, Excel & Power Point).
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  Excellent in both written and spoken English and Bahasa Malaysia.
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  Ability to carry out and provide support over task that may require high level of confidentiality and sensitivity.
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  Ability to work independently, strong organization and planning skills.
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  Good interpersonal communication skills, reliable to interact with individuals at all levels.
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  Proactive, resourceful and able to multitask with high commitment.

About Hong Leong Bank
We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our \xe2\x80\x9cDigital at the Core\xe2\x80\x9d ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.

Realise your full potential at Hong Leong Bank by applying now.