Job Description

Salary Market Aligned

Location Kuala Lumpur FULL_TIME

Consultant Kimmy Khoo

Job Ref 9HQ36L-08BC3044

Date posted 28 July 2023 kuala-lumpur legal/other 2023-07-28 2023-09-26 legal Kuala Lumpur MY Robert Walters https://www.robertwalters.com.my https://www.robertwalters.com.my/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true

This global financial markets infrastructure and data business is recruiting for a Senior Company Secretary job to support the implementation of corporate governance requirements (covering both risk and corporate secretarial) to ensure compliance with relevant legislation.

About the Senior Company Secretary Role:
In advising the board and internal stakeholder groups, this Senior Company Secretary is responsible for risk policies and corporate secretarial tasks.

Key Responsibilities:

• Review changes to internal group-wide risk policies and assess impact, assist in implementing new or changes to group-wide policies
• Ensure compliance with Enterprise Risk Management Framework taking into consideration risk life cycle (risk identification, risk assessment, risk monitoring, risk mitigation and reporting)
• Support the promotion of an appropriate risk culture within the Company Secretariat function
• Support the delivery of an annual cycle of risk activities e.g. risk controls assessment, updates to risk inventory and metric stream and be the key liaison person
• Support the internal controls assurances processes, including monitoring and reviewing of the function\'s control enhancement plan
• Monitor and review any internal audit or review findings
• Horizon scanning for changes across the Group to ensure impact is considered as part of regular risk assessment
• Provide efficient and effective company secretarial and administrative service for key subsidiaries in the Asia region including scheduling meetings, drafting agendas, preparing board packs, taking minutes at meetings and following up on actions
• Assist in statutory administration of subsidiaries in Asia region including maintaining statutory records, responsibility for appropriate filings with local registries and updating the group\'s database
• Assist the year end statutory accounts process for subsidiaries located in Asia region including the review of subsidiary accounts and financial documentation as required throughout the year
• Record keeping and responding to legal, regulatory and other external information requests, second line reviews and internal audits
• Deal with correspondence, collating information, and writing reports/board papers; ensuring decision made are agreed with and communicated to the relevant company stakeholders

The successful Senior Company Secretary has strong stakeholder management experience to work closely with global teams and be autonomous in the ability to handle projects independently.

Key Requirements:

• Preferably ICSA qualified and an associate member of MAICSA with experienced in listing rules and requirements
• Solid experience of preparing resolutions and related paperwork for subsidiary corporate
• Solid experience taking Board or Committee
• Familiarity with risk management process
• Ability to understand complex issues outside their experience and expertise and facilitate resolution across multiple functions/managing across boundaries

This company places people at the heart of their business and their culture of connecting and creating opportunities shape how they think, how they do things, and how they help people fulfil their potential.

This Senior Company Secretary role is for you if you have the strong ability to adapt to the organisation\'s culture and values and if you are driven to lead and advise clients/stakeholders from various companies/industries in their venture in incorporation of private companies in Malaysia.

Robert Walters