Job Description

POSITION GENERAL SUMMARY

• Responsible for the timely, accurate and efficient preparation & management of documentation, provide support in document control function and ensure proper & robust document records are kept.

ESSENTIAL POSITION FUNCTIONS

• Maintains and manages all important documents either for a project or whole organization and assures that it is easily accessible and stored
• Manage by recording, scanning, sorting, distributing and storing all incoming and outgoing correspondences every day
• Upload correspondences into ECMS system to make sure documents keep in safely and easy to retrieve
• Assist in delivery all correspondences and reports via fax or post
• Assist with basic reports by undertaking basic analysis and research and type up information as requested accurately and efficiently
• Administrative matters for project (assist on security passes, IDs, supplies, documents)

Key Challenges

• Ensuring updates/revisions for documents and trails are consistently filed and easily traceable

Skills

• Strong understanding and conscious of safe work practive
• Excellent written and verbal communication skills
• Good interpersonal and communication skills
• Able to work independently
• Familiar with Factories and Machinery Act 1967, Environmental Quality Act and Occupational Safety and Health 1994.

Relevant IndustriesExternal

• Minimum of 3 years relevant experience in document management or QA/QC preferably construction of a large scale project

RM100mil.Education

• Recognized Degree in Construction/ Office Management/ Business Administration or any other relevant qualifications from an established university in Malaysia/ UK/ Canada/ Australia/ Singapore.

Additional InformationOpen for Malaysian citizen only.
Please be reminded that only online application will be entertained.
Applications should reach us no later than 29 March 2024
Only shortlisted candidates will be notified

Malaysia Airports