Job Description

CM03936 - Senior Executive, Human Resources & Administration
Job Specialization:
Human Resources
Working Location:
Johor
Salary Range:
RM5,000 - RM7,000
Posted Date:
15/08/2025
Location: Johor
Client's Profile:

• Shared services company focused on real estate

Working Days: 5
Attractive Benefits Included:

• Fixed Basic
• Variable Bonus
• Insurance
• Allowances
• Dental

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JOB RESPONSIBILITIES:
1. Recruitment Coordination:

• Prepare and submit job requisitions to HR Shared Services.
• Liaise with site managers to identify manpower needs and track recruitment status.
• Support onboarding arrangements for new staff.

2. Employee Data Management:

• Maintain and update records for new hires, resignations, transfers, contract renewals, and confirmation.
• Track probation periods, licenses (e.g. BOVEAP), and performance review timelines.

3. Training & Development Support:

• Coordinate training requisitions and attendance with HR shared services.
• Monitor CPD hours and training requirements for technical and certified staff.

4. HR Reporting:

• Prepare monthly HR reports for management, including staff movement, training records, and recruitment updates.

5. Liaison with HR Shared Services:

• Act as the main contact point for HR report management, including staff movement, training records, and recruitment updates.

Administrative Support:
1. Office & Facility Management:

• Ensure smooth running of HQ administrative operations, including supplies and vendor services, and facility maintenance.
• Maintain office asset inventory and coordinate distribution across property sites.

2. Travel & Accommodation Arrangements:

• Coordinate travel and accommodation for staff attending site visits, meetings, or training programs.

3. Document Verification & Approval Flow:

• Check and verify HR and admin documents before submitting for HOD or interdepartmental approval.
• Ensure accurate documentation for audit and compliance purposes.

4. Support to Head of Division / HOC:

• Assist with meeting scheduling, logistics, and preparation of claims or correspondence on behalf of the HOD or Head of Company.

JOB REQUIREMENTS

• Diploma/Degree in Human Resource Management, Business Administration, or equivalent.
• 3-5 years of working experience in HR and Admin, preferably in a property management or multi site operation environment.
• Strong understanding of HR practices, Malaysian labor laws, and statutory requirements (EPF, SOCSO, EIS, HRDF).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent coordination, multitasking, and communication skills.
• Able to adapt quickly and work effectively in a fast-paced and dynamic environment.
• High level of professionalism, discretion, and attention to detail.