Job Description

Job Category: Facility Management
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Responsibilities

• Assist the Facilities Manager (FM) in supervising and overseeing day-to-day facilities and site operations, ensuring compliance with contractual obligations, service level agreements, and regulatory requirements.
• Support FM in developing and implementing preventive and corrective maintenance plans to meet contractual, business, and operational targets.
• Monitor and evaluate operational performance, propose improvement initiatives, and provide reports and recommendations to clients.
• Collaborate with FM to build and maintain strategic relationships with key external stakeholders (regulators, clients, vendors) and internal stakeholders (management, client solutions, employees) to ensure client satisfaction and business growth.
• Assist in implementing and maintaining the Quality Management System (QMS), including computerized record management systems, ISO compliance, procedures, training, and staff guidance.
• Facilitate quality objectives, audits, and data analysis to drive continuous improvement, adopting best practices and technology for efficiency and profitability.
• Support FM in managing resources, assets, financial planning, and budgeting to meet revenue and expenditure targets, while monitoring performance against set goals.
• Ensure compliance with Health, Safety, Security, and Environment (HSSE) requirements, including certifications and recertifications (ISO, DOSH, DOE, SPAN, SIRIM).
• Oversee vendor performance management, including reviews, monitoring, and relationship building, to ensure effective contract and asset management.
• Prepare, review, and ensure timely submission of required technical and compliance reports (e.g., technical reports, incident reports, condition appraisals, life cycle assessments, and concession agreement reports to MoH).

Requirements

• Bachelor's degree in Civil Engineering or a related field, with 4-6 years of experience in Facility Management (FM).
• Hands-on experience with Computerized Maintenance Management Systems (CMMS) and strong knowledge of facility assets.
• Strong analytical, innovative, and problem-solving skills, with the ability to work under pressure and manage multiple tasks.
• Proactive, independent, and energetic, with a dedicated attitude and willingness to work extended hours when required.
• Excellent interpersonal and teamwork skills, with an outgoing personality and the ability to engage effectively with stakeholders.

Skills Required