Job Description

POSITION GENERAL SUMMARYTo be part of Aeropolis\' \xe2\x80\x9cCreating Tomorrow, Here\xe2\x80\x9d - a Malaysia Airports\' airport-driven and national-aligned economic agenda.To contribute to KLIA Aeropolis\', the centralised real estate arm of the Group in the off-terminal portfolio management of
RM130 million in cummulative annual revenue, comprising land leases and premises by undertaking contract management, deal transaction and operational excellence initiatives under KLIA Aeropolis.ESSENTIAL POSITION FUNCTIONS(1) Contract Management & Partnerships:
- Execute timely contract renewal with issuance of quotation.
- Lead in negotiations of leasing terms and execution of tenancy/sublease agreements.
- Support in the drafting and review of contracts/letters/remedies, in consultation with Group Legal.
- Undertake assessments, consolidate accountable parties sign-off and prepare approval paper based on Group\'s limit of authority.(2) Revenue Assurance & Monitoring:
- Accurate billing inputs to SAP and collaborate with Group Finance for billing reconciliation.
- Collaborate with Group Finance (Debt Collection Unit) for aging balances and settlements.
- Prepare monthly reports on contract renewals for internal management reporting.(3) Tenancy Administration & Documentation Management:
- Ensure timely and proper execution of new leases, fulfillment of conditions precedent i.e. collection of Security Deposit, insurance policies.
- Oversee lease renewals and termination processes via issuance of quotations and notices.
- Collaborate with Legal on commercial issues and recovery actions.
- Efficient document filing, storage and retrieval as-and when required, including for audit purposes.
- Maintain professionalism at all times and tactfulness.(4) Tenant Management & Support:
- Collaborate and coordinate with landowner (across all airports) for tenant handover of vacant possession at end of tenancy term.
- Respond/escalate promptly on tenant inquiries, concerning tenancy matters.(5) Team Performance:
- Recommend and drive for continuous improvement e.g. standardisation of terms, process improvements.
- Present performance insights at business performance review with Head of Units and Business Development team.
- Cultivate stakeholder relationships with Group Legal, Group Finance, Airport Operations team.Key Challenges1. Your Function as Intermediary Role between Business Development, Prospective Tenants, and Legal TeamsStrong Knowledge of Contract Terms: Personnel must possess a deep understanding of contract terms to ensure accuracy and protect the organization\'s interests.Professionalism and Negotiation Skills: Effective management requires professionalism and the ability to handle negotiations, ensuring outcomes are beneficial and properly documented in agreements2. Your Responsibilities in Managing a Portfolio of Tenancy/Sublease ContractsMeticulous Tracking: Each contract comes with unique obligations, milestones, and deadlines. Ensuring these are meticulously tracked and managed is crucial to maintaining compliance to prevent delays, breaches - with respect to both Tenant\'s covenants and Lessee\'s covenants.Skills

• Experienced in drafting/advising/negotiating contractual terms in tenancies and sublease agreements.
• High professionalism in dealing with tenants and sound judgement on tenancies/properties resolutions.
• Good understanding of leasing activities, land dealings, and step processes with relevant authorities.
• English and BM in writing to tenants and relevant authorities.
• Initiative and creativity in seeking solutions to problems and passion for continuous improvements.
• Strong drive and commitment to deliver results. Ability to handle multiple assignments and manage accordingly to ensure completion.
• Excellent interpersonal, organisational skills.
• Ability to work independently and effectively as part of a team.

Relevant IndustriesExternal

• Degree with CGPA

3.0 and 5-8 years relevant experience.EducationExternal

• Degree in Real Estate Management, Contract/Property Management, Business Administration, Finance, Law or any equivalent.

Unique Requirement

• Prior contract experience with real estate/property agencies, local/international property industry or developer company.
• Contract professionals within corporate real estate function.

Additional InformationOpen for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us no later than 22 May 2024.
Only shortlisted will be notified.

Malaysia Airports