Job Description

Job Responsibilities

Secretarial Function to the Director, IRDI

Calendar Document Approval: Ensuring the timely processing and approval of documents requiring the Director's authorization. Document Review: Conducting a thorough review of letters and documents that necessitate the Director's approval. Ad Hoc Tasks: Assisting the Director with any additional tasks as assigned. KPI Compilation and Report Preparation: Compiling Key Performance Indicators (KPIs), reports, and data as needed by the Director.

Administrative Function to IRDI

Reporting: Responsible for compiling, formatting, and submitting various academic reports, including those for the Board of Governors (BOG), Senate, Vice-Chancellor (VC), and MPU status updates. Accreditation, SETARA, MyRA, MQA Audit, Audit Visits: Prepare, print, and submit documentation required for accreditation, SETARA, MYRA, MQA assessments, and audit visits. Event Coordination and Reporting: Coordinate and report on events at both the university and school levels, including but not limited to Scientific Advisory Board, Visiting Research Professor and other relevant seminar/talks/conference/ Prepare and distribute meeting minutes as needed. MOU Renewals and Signing: Handle the coordination and signing process for Memoranda of Understanding (MOU) renewals and new MOU signings. Report Compilation: Compile, format, and submit various reports, including those related to the Institute for Research, Development and Innovation and IRDI Monitoring, to ensure compliance and accountability. Student Internship Programme:Compile and process documents for review and approval in ensuring accuracy, completeness, and compliance with institutional policies. Manage and monitor the student progress, tracking key milestones, providing necessary support, and ensuring adherence to academic and administrative requirements. Budget & Claims: monitoring of claims and budgets, submission of monthly claims Purchasing (FITS) - submission of quotation and the whole process of purchasing

Secretarial Support for Department Meetings

Prepare meeting agendas. Compile meeting papers and appendices. Send invitations to meeting members. Document meeting minutes. Maintain a follow-up list for action items or tasks resulting from the meetings.



Any other duties commensurate with the grade of the post, as requested by Manager and the Director of IRDI.