Job Description

Company Description The Hills is a community lifestyle hub in the heart of Kuching City. Our revitalised retail and program space is designed to foster the culture of exchange and sharing inspired by global influences. We offer an ideal space that can help you achieve your desired work-life balance. Role Description This is a full-time and on-site role in Kuching for a Senior HR & Admin Executive. The Senior HR & Admin Executive will be responsible for overseeing the HR and administration departments, ensuring that operations run smoothly, and compliance with applicable laws and regulations. The Senior HR & Admin Executive will also be responsible for implementing HR policies and procedures, managing employee benefits, conducting recruitment, onboarding, and training of employees as well as ensuring effective communication with all levels of the organization. 1) Recruitment / New Hire Process Handle recruitment via job advertisement, various contacts, posting at free job sites, social media platforms and find best & cost-efficient options to source for talented staff Screen and organize resume and job applications Schedule & conduct interviews and assist in interview process Ensure background / reference checks are completed Responsible to establish, prepare, update, manage and maintain HR-related databases, records and reports. Conduct orientation / onboarding program for new employees. 2) Payroll and Benefits Administration Update and maintain employee benefits, employment status, and similar records Monitor staffs\' month medical expenses Compile and update employees\' headcounts, all HR related expenses, allowances and deductions Timely preparation of monthly payroll (including overtime, replacement day, staff claims, timesheet etc) Prepare submission of monthly PCB, EPF, SOCSO and annual Borang EA&E. 3) Record Maintenance / Labour Relations Maintenance of current HR files and databases Review, update and maintain proper filing of HR Handbook, HR SOP, company doctors\' list, performance appraisal forms. Monitor employee attendances, manage and update employees\' leaves record and replacement off days. Check staff attendance, MC, EL and carry out necessary steps to reduce frequent absenteeism Prepare and issuance of all HR related letters including, letter of offer, letter of confirmation, letter of increment, disciplinary letters, and etc. Liaise with all relevant government parties and ensure the compliance to all statutory requirements such as KWSP, SOCSO, labour department and etc. Assist in Industrial Relations matters such as investigations for domestic inquiry, grievance resolution, disciplinary process, etc. Application and renewal of foreigners\' visa work permit and licensing matters 4) Competency Management Coordinate with department heads to source for relevant training programs for ongoing employees upskilling effort. Evaluate the effectiveness of the respective training programs by obtaining feedback from employees. Facilitate annual employees\' performance appraisals, KPI setting and marking. 5) Employee Management To provide support, advice & consultation/counseling to the employee on HR matters (performance, attendance & disciplinary issues). Attends to employees\' grievances and complaints; provides guidance if necessary. Organize/ coordinate on corporate events (eg: company\'s dinner including interrelated companies, family day, team building activities, etc). Review and issuance of all departments\' staffs\' monthly duty rosters. Prepare MOD schedule for every month. Conduct employee exit survey. Other duties as assigned by the Management 6) Administration To conduct overall administration activities including asset management, information technology management. To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc. To coordinate on meetings, calendar invites and to provide minute taking. To plan and implement administrative procedures and effectively manage the day to day administrative functions. To monitor the office environment to ensure good house - keeping and good condition of equipment and premises in accordance with an established set of guidelines/ standards and take corrective steps to ensure its enforcement. Qualifications Bachelor\'s degree in Human Resources, Business Administration or a related field Minimum 5 years of experience in HR administration or management Excellent knowledge of labor laws and regulations Experience in employee relations including staff training and development, performance management, and corrective action Ability to maintain confidentiality and exercise extreme discretion Strong interpersonal, communication and leadership skills Experience with Payroll systems Proficient in Microsoft Office Excellent organization and time management skills with the ability to multitask and prioritize workload

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