Job Description

To support the growth of GLG in APAC, GLG\'s Facilities team is seeking a dynamic Senior Manager of APAC Facilities onsite in KL office. This position will provide oversight for GLG\'s offices in some of the world\'s premiere cities. The ideal candidate will be someone who is highly organized, efficient, strategic, diplomatic, and flexible. This position will play a high-profile role working with the Director of Global Workplace and Facilities as well as local office managers and various executive leadership. This individual will manage facility operations, design, and construction of new and existing offices, management of regional facilities team staff and outsourced partners, coordinate with team leads for office moves and large internal events, negotiate and maintain local facilities contracts related to food and beverage services, janitorial and other maintenance, and lastly, ensure that GLGers health, safety and security is in compliance with policies and governing regulations. Facilities Management and Administrative Leadership Establish and maintain an efficient, clean, productive office environment and operations through leadership of office facilities staff, relationships with building management, support vendors and management of resources and procurement contracts. These initiatives include but are not limited to: Create and oversee office accounts, vendor relationships, expenses and office budgets. Create, improve, and maintain office procedures and guidelines. Health and safety adherence and communication as required by local and regional municipal law, building ownership, and GLG Human Resources and Legal teams. Includes, but not limited to fire and safety drills as well as relevant documentation. Security adherence and training including badging for building and suite access Ensuring smooth operations of building systems management related to HVAC, lighting, water, bathrooms, appliances, and other physical building aspects. Contract negotiation with local vendors which may include parking strategies, space use policies, food and beverage procurement, catering contracts and oversight, and development of guidelines. Monitor services and costs including review of invoices and dispute resolution as needed. Document initiatives for communicating cost, implementation time, resources, leadership approval, record keeping and success management. Regional Management and Communication Senior Facilities Manager must be competent and comfortable communicating and interfacing with GLG Facilities staff, building management and landlords, vendors and contractors, and executive management and local employees. Interaction and engagement include but is not limited to: Oversee facilities team and outsourced support to provide guidance, communicate initiatives, disseminate constructive feedback, and general supervision and training. Maintain relationships with global office managers to monitor and report on space utilization, office maintenance, and best practices. Ensure that landlord and property manager relationships are positively maintained. Engage with GLG local and visiting managers to maintain positive work environment and address facilities concerns necessary to support business functions. Create and disseminate email and other correspondence as needed to provide office with general facilities guidance and information acting expeditiously in emergencies and time sensitive occurrences. Lead new initiatives designed to improve the office and workplace experience, maximize internal work processes and engage facilities support staff to provide best in class service. Management of Regional Budget for Capital and Large Expense Projects (Space Planning, Design and Construction) Fit-out Of New Office Space And Renovation Of Existing Space Is Paramount To Providing a Productive Work Environment. The Senior Facilities Manager Should Be Adept At Project oversight of vendors related to planning, design, and construction including outsourced project managers, architects, engineers, landscapers, among others. Direct project management and cost valuation of smaller interior renovations. Create project schedules, capital budgets, comparative scenario planning, presentation materials and vendor management. Compilation of costs and budgets for both large and small projects and overall anticipated annual capital expenditures including office refresh of paint and carpet, furniture and other maintenance items. Generate usage reports, establish budgets, and reconcile financials and invoices related to office projects. Able to read floor plans and create documents related to moves, adds and changes as well as have a general understanding of building systems and interior fit-out construction. GLG attracts employees from the most distinctive professional and academic backgrounds. Across all of our positions, we insist upon excellence, integrity, creativity, and professionalism. You Will Have Most Of The Following A university degree required, preferably in a field related to facilities planning, design, construction, or hospitality planning Experience working in a large-scale office environment, preferably an office size of 200 individuals or greater 5-8 years of total experience in the fields of facilities, office management, and/or project management Active CFM certification Excellent communication skills, including demonstrated proficiency in oral, written and presentation abilities in a business-focused setting using a variety of communication channels (telephone, e-mail, in-person, etc.) A high degree of trustworthiness and sound judgment Must be a self-starter, able to work independently on projects and be flexible to communicate and work with team members Must be extremely efficient, creative and resourceful while maintaining highest professional standards Must have superior professional, academic and character references Can-do attitude demonstrating willingness to accommodate executive and management requests and be flexible to change while maintaining rules and procedures dictated by outside parties Must have experience creating and managing budgets as well as leading people and projects Able to work flex hours as needed to come in early, stay late and occasionally work weekends to manage any construction, outages or special events Willingness and ability to travel to other locations per needs of the business Ability to multi-task and prioritize activities effectively, while ensuring a high level of accuracy and attention to detail Demonstrate the ability and initiative to handle increasing responsibility over time Expert ability with Microsoft Office Suite (PowerPoint, Excel, and Word) GLG is committed to fair and equitable compensation practices. Actual compensation is based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. About GLG / Gerson Lehrman Group GLG is the world\'s insight network. Our clients rely on GLG\'s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day). We serve thousands of the world\'s best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world\'s largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists. GLG\'s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company\'s culture. To learn more, visit www.GLGinsights.com. Gerson Lehrman Group, Inc. (\'GLG\') is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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