Job Description

External Open Resourcing

Location: Malaysia (MY), Sarawak Energy (SEB)
Company: Sarawak Energy Berhad, Group Company Secretary (50034018)
Number of Openings: 1
Job Category: Established
Closing Date: 27 May 2023

KEY ACCOUNTABILITIES: * Assist the Group Company Secretary in managing the company secretarial matters of the Sarawak Energy Group of Companies and the affairs of the Company Secretarial Office.

• Liaise with and advise directors, department heads, managers, and colleagues on company secretarial as well as overall Board governance and compliance matters including conducting Board inductions and directors\' evaluation, coordinating Board Training and organizing the quarterly Governance & Compliance Program events.
• Oversee timelines and ensure effective coordination and timely execution of Board, Board Committees and Group Executive Committee Meetings including to initiate/facilitate the pre and post Meeting processes, attend and facilitate at meetings, minutes taking and review as well as preparation of Board Meeting Calendars.
• Assist the Group Company Secretary in supervising the staff of the Company Secretarial Office and to lead, guide and train/coach the team as necessary to ensure the timeliness and quality of company secretarial services provided (including the review and compilation of Board Packs, review drafts of directors\' circular resolutions, Minutes of Meetings, statutory forms, etc.).
• Monitor and help ensure compliance with the relevant Company\'s policies and procedures as well as with relevant laws and regulations including by timely submissions to SSM, proper maintenance of statutory books and records, etc.
• Any other relevant work or projects assigned by the Group Company Secretary from time to time.

PROBLEM-SOLVINGS:

• Able to anticipate, analyze, and interpret internal and external strategic issues likely to impact upon the Group\'s statutory compliance functions and provide expert advice relating to governance and company secretarial practice.
• Adaptable, flexible, creative, and able to propose solutions to issues.
• Pro-active in observing areas requiring improvement with suggestions on how to improve.
• Possess holistic view on matters to be able to look at the big picture (consider the general, overall, or long-term scope).
• Possess an eye for detail, accuracy, and timeliness to ensure deadlines are met and timely delivery of Meeting Packs to the Board.

QUALIFICATION & WORK EXPERIENCES:

• Preferably MAICSA Associate with at least 15 years of Company Secretarial Practice.
• Well versed with deep working knowledge and application of the Companies Act, 2016 and relevant Company Law.
• Possess the Company Secretary\'s Practicing Certificate issued by the SSM.

TECHNICAL SKILLS:

• Able to guide team on usage of the SSM MYCOiD and MBRS systems.
• Possess working level knowledge of Microsoft Words, Excel and PowerPoint.

BEHAVIOURAL SKILLS:

• Possess confidence in articulation and communication with Board and Senior Management.
• Possess the right attitude with respect for authority, colleagues, and other stakeholders.
• Demonstrates self-discipline in ensuring good response times, monitoring, and meeting deadlines and leading others to achieve division/department/corporate goals.
• Demonstrates courage to speak up to resolve issues/conflicts in a respectful and amicable manner.
• Able to work harmoniously with team members as well as colleagues from other departments.
• Able to prioritize and function well despite heavy and varied work demands of company secretarial practice matters, Corporate initiatives, HR related and administrative matters.
• Solutions oriented with a continuous improvement mindset.

Preference will be given to internal candidate.

Sarawak Energy