Job Description

Job Roles and Responsibilities:

1. Sourcing & Procurement Management

Source and maintain strong supplier relationships to ensure consistent support for the Production team. Conduct market research to identify and evaluate potential suppliers. Source, select and negotiate the best procurement packages in terms of quality, price, delivery, terms and service. Ensure procurement strategies meet business needs in terms of quality, reliability and cost effectiveness.

2. Purchase Order Management

Ensure all purchase orders are prepared and approved on time and promptly sent to suppliers. Monitor and track the full procurement cycle from order issuance to delivery and invoice settlement. Maintain complete and updated purchasing records, pricing and supplier information in the system.

3. Cost & Budget Control

Sourcing items with a focus on cost reduction without compromising quality. Develop and implement purchasing strategies to achieve cost savings and operational efficiency. Analyse purchasing data and trends to identify opportunities for savings and process improvements.

4. Supplier Management & Development

Develop new suppliers as alternative sources for operation, main store, marketing & sales items. Quality, evaluate and monitor suppliers to ensure consistent performance and compliance with requirements. Actively build and maintain strong relationships with key vendors. Lead supplier negotiations and establish long term partnerships

5. Contract & Compliance Management

Assist in drafting and managing supplier contracts, including pricing, delivery schedules and terms. Ensure compliance with company procurement policies, procedures, ISO standards and relevant regulations. Uphold integrity and transparency in all procurement transactions.

6. Delivery & Logistics Coordination

Coordinate closely with suppliers and internal departments to ensure timely delivery of goods. Monitor the delivery schedule and resolve any delivery issues promptly. Manage import/export documentation and ensure compliance with shipping regulations. Handle blanket orders, auto-replenishment and Just In Time Purchasing processes.

7. Inventory & Forecasting

Plan and forecast stock requirements in coordination with the Sales and Production teams. Perform inventory control, manage excess and obsolete stock and reduce inventory risks. Monitor inventory levels to avoid shortages or overstocking: Auto Replenishment

8. Internal Stakeholder Collaboration

Work closely with cross-functional teams including Production, Planning, Warehouse, Marketing and sales. Provide procurement support for new product launches or major projects. Collaborate with internal stakeholders to identify procurement needs and ensure timely sourcing.

9. Data & Reporting

Maintain an organized database of suppliers and procurement-related information. Prepare regular procurement reports and cost-saving analysis for management review. Support the Finance Department with data verification and account reconciliation.

10. Quality & claims Management

Coordinate with Operation and Quality Control teams to evaluate and assess supplier products. Update and maintain the Approved Supplier List (ASL) accurately. Handle non-conforming materials, including timely returns to suppliers and managing claims. Address and resolve user complaints or quality issues promptly.

11. Scrap & Waste Management

Ensure disposal is done using the appropriate method and in accordance with customs and SST requirements.

12. SECC Compliance

Ensure ISO documents and SECC certification compliance

13. Leadership & Reporting

Report to the Procurement manager or Management as required. Follow directives and complete ad-hoc assignments or any duties as assigned by the Procurement Manager.

14. Ethical Conduct

Maintain high standards of integrity, professionalism and transparency in all procurement activities. Ensure that all procurement actions are conducted truthfully and ethically.

Skill/Characteristic/Attributes Required:

Diploma or Bachelor's Degree in

Supply Chain, Business, Engineering

, or related field. Minimum

5~6 years' experience in Procurement/Purchasing operations (preferably in Manufacturing industries)

. Candidates should have demonstrated experience in

managing the import purchase process

, which includes sourcing products from international suppliers, negotiating contracts, and ensuring compliance with relevant regulations and procedures.

Familiar with customs clearance and import/export regulations.

Experience using ERP systems

(Epicor preferred). Strong negotiation, supplier management, and cost-saving skills. Leadership ability and proactive attitude.

Able to travel between Nilai (Manufacturing Factory) and Cheras (Berjaya CKE - Corporate Office) as when required.

Proficient in Microsoft Office (Excel, PowerPoint, Word). Fluent in English; Mandarin is an advantage. Experience working with cross-functional teams on cost management and process improvements.
Job Type: Full-time

Pay: RM5,000.00 - RM6,500.00 per month

Work Location: In person