Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.Purpose1. To deliver and meet all Procurement Tasks and Deliverables.2. To achieve, deliver direct and or added value savings to our stakeholders.3. To be a good Wilhelmsen Ambassador.Interrelations1. Promote and ensure Effective and Timely communication with all stakeholders (internal and external). Able to communicate messages compellingly to multiple stakeholders and promote positive discussions with other departments.2. Able to assist stakeholders during weekend and late night when needed on Urgent Basis.3. Foster close collaborative interpersonal relationships with colleagues and build the credibility of the function.4. Continuously improve service quality and productivity levels. Proactively share best practices across GPS teams.5. Secure periodic performance feedback from procurement teams, vessels, Technical / Vessel Managers and Regional Procurement Manager / Head of GPS to ensure that any deficiencies are identified and rectified.Formal authorities1. To ensure all tasks related to main responsibilities are address and manage in time manner.2. To effectively manage all stakeholder concerns professional manner.3. To always be assertive and pro-active in finding suitable solution to complete any given tasks or responsibilities.Main Responsibilities and tasks:Supervisory1. Mentor and Guide new team members to ensure the best possible service in accordance with the SLA2. Coach and train new staff, equip them with knowledge that is required to conduct their day-to-day activities3. Actively engage, contribute, and support existing team initiatives supporting the GPS StrategyOperational Performance & KPI\'s1. Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS2. Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required3. Comply with the 5 R\'s (Right product, Right quantity, Right place, Right time and Right price)4. Ensure that clear audit trails and records are available to justify and back up all procurement decisions5. Maintain BASSnet data to ensure that accurate KPI\'s can be producedSupply Chain Management / Logistics1. Ensure goods and services are delivered according to the vessel schedules2. Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact3. Clear understanding of Incoterms4. Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costsProcurement Strategy1. Support GPS StrategyProject Management1. Work with colleagues, customers and suppliers to improve total cost performance and quality2. Identify opportunities to optimize processes and procedures and present to senior managers for approval3. Support sourcing projectsSourcing and pricing1. Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.2. Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM\'s standards of governance and audit trails are always maintainedE-sourcing1. Identify opportunities for e-sourcing and forward to Procurement ManagerSupplier Relationship Management1. Develop and share knowledge of WSM\'s global supplier base, establish relationships and maintain contacts with key suppliers worldwideNegotiation1. Develop lowest landed cost mindset2. Constantly refine negotiation skills with emphasis on achieving a \'win -win\' for both parties3. Continuously challenge suppliers on their existing prices to generate tangible savings.4. Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost5. Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)Contract Management1. Ensure compliance with GPS frame agreements, where applicableResponsible Procurement1. When possible, ensure vendors comply with the standards set out in IMPA ACTFinancial Analysis1. Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account2. Highlight any vendors who may be in financial difficulty to senior managementRisk Management1. Take steps to avoid delivery delays and monitor deliveries from vendors closely2. Prioritize and take special measures to avoid off hire of vesselsData analysis1. Review vendor delivery performance monthly, identify and address any concernsProcurement Systems1. Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines)2. Shipserv, ShipServ Pages & Reports, eProcurement Tools + Sourcing & CM, DOCMapIndustry Knowledge1. Detailed awareness of marine industry and key drivers that effect the business2. Excellent working knowledge of marine suppliers, their markets, and their competitors3. Good working knowledge of technical / functional specificationsProcess Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas)1. Proactively suggest ways to improve service offered2. Identify inefficiencies in processes and suggest improvementsAccountabilities:QualificationsMandatory requirements3 - 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure and orDegree / Diploma / FE Qualification / CIPSResult Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.Additional preferencesCustomer focused.Excellent command of English - Verbal and Written formStrong Stakeholder ManagementHigh Level of Drive and DeterminationSolution first approachStrong interpersonal skills - ability to get along with diverse personalities and cultures.Flexible, out-of-the box thinker who is comfortable working under pressure.Pro-active attitude with strong sense of ownership#LI-POST#WSM

Wilhelmsen