Job Description

Position :

Sales Admin

Location :

INFINITY8 Johor Bahru

A Sales Admin provides vital administrative and operational support to the sales team to ensure smooth day-to-day operations. Responsibilities include preparing proposals and quotations, maintaining accurate sales records and availability in the CRM system and SAAS Tool, handling documentation and internal coordination, and assisting in the follow-up process with clients.

Job Highlight: -

1.

Sales Support & Coordination

Assist the Sales Team in preparing quotations, proposals, agreements, and onboarding documentation. Schedule and coordinate client appointments, handovers, and site visits. Handle basic client follow-ups, enquiries, and appointment bookings. Conduct tours and assist with closing deals when needed, especially during peak periods or when a sales team member is unavailable. Provide operational backup during tour visits and walkthroughs.

2.

CRM & Availability Management

Manage and update the unit availability tracker to reflect real-time changes in unit status (move-ins, move-outs, reservations). Maintain and update client data, leads, and pipelines in the CRM (sales tracker) system promptly and accurately. Ensure data consistency between CRM and internal trackers

3.

Contract & Documentation Handling

Prepare and file client contracts and onboarding documentation. Monitor and track contract expiry dates, renewal milestones, and pending signatures. Maintain an organized and updated filing system for all sales-related documentation

4.

Reporting & Internal Coordination

Generate and submit weekly/monthly sales reports, tracking team activity and lead conversions. Coordinate internally with Finance, Community, and Operations teams for onboarding, client support, and space readiness. Support the preparation of team performance reviews, lead tracking summaries, and occupancy updates.

5.

Ad Hoc & Project-Based Tasks

Assist in marketing campaigns, product launches, and client events. Carry out temporary assignments or special tasks as assigned by Sales Manager or management. Provide administrative support during new branch setups or transitions.

Job Requirement: -

1. Candidate must possess at least a Post Graduate Diploma, Professional Degree in Administration/Human Resource/Public Relations/ Management or equivalent.
2. At least 1-2 year(s) of working experience in the related field is required for this position.
3. Required skill(s): Microsoft Office (Excel, Word & PowerPoint).
4. Required language (s): English & Bahasa Malaysia & Mandarin
5. Candidate fluent in mandarin preferred as the role requires candidate to deal with mandarin speaking clients.
6. Good communication, interpersonal & analytical skills.
7. A collaborative team player and able to multi-task and work in a fast-paced and dynamic environment.
8. Only shortlisted candidate(s) will be notified.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Free parking Maternity leave Professional development
Work Location: In person