• Great remuneration and rewards culture
• A market leading organization

About Our Client

Have you ever thought to yourself, how it's like to work directly with one of Malaysia's largest conglomerates? Be sure to seize your opportunity today! To ensure success as a Special Officer, you should exhibit excellent organisational skills and demonstrable experience in this role. Accomplished S.O's are intuitive to the needs of the directors and work autonomously to provide bespoke support.

• Reporting to director and performing secretarial / administrative duties.
• Preparing financial statements, reports, memos invoices letters and other documents.
• Comprehensive in-box management for the Chairman - checking emails and ensuring queries are correctly answered or forwarded to the relevant person for action; including collation of action points for follow up.
• Assist with the preparation of weekly, monthly or quarterly reports and presentations
• Expense management
• Preparing and circulating agendas in advance of meetings.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Attending international events

The Successful Applicant

• At least 8-10 years relevant administrative or secretarial experience.
• Experience as a Special officer
• Self-starter, solution focused, resourceful, strong business acumen sense
• Ability to maintain confidentiality and discretion at all times.
• Excellent time management skills.
• Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines.
• Well-developed organisational skills.
• Attention to detail.
• Professional level of verbal and written communication skills.
• A proactive approach to problem solving with strong decision-making skills.
• Advanced knowledge of Microsoft 365 applications (i.e. Outlook, Word, Excel, PowerPoint).
• Strong relationship building skills with internal and external stakeholders.

What's on Offer

Great remuneration and rewards culture

At the industry leading forefront

Strong career succession opportunities