Job Description

Special Project Executive TWI SEA Location : Shah Alam, Malaysia Contract : Permanent Hours : Full time Salary : Competitive rate Closing Date : 25 September 2023 Reference number : 122/23 Description of role: We are looking for a Special Projects Executive to support TWI\'s South East Asia (SEA) Managing Director. Working alongside a small team of Membership and Innovation Directorate based in the UK, you will provide high-level confidential support to the Managing Director by providing a full project support and administrative services. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. The key accountabilities include : Handle and manage special projects for the Managing Director. Assist the Managing Director in coordinating special projects. Undertaking ad-hoc projects. To act as a first point of contact dealing with correspondence. Supporting the TWI SEA Managing Director by providing an efficient and effective administrative service that supports them in achieving their objectives. Organising the TWI SEA Managing Director schedule including extensive diary management using Outlook, often re-scheduling last minute or urgent changes. Handling extensive travel arrangements both locally and internationally. Arranging top-level meetings including hospitality, transportation, etc. Liaising with internal and external customers including senior government and business stakeholders, Council members, and TWI staff at all levels. Taking and distributing meeting minutes including ensuring follow up actions have been accomplished. Preparing TWI SEA board reports, letters, presentations and papers as necessary. Continuous improvement of the TWI SEA Managing Director Services\' systems and processes. Other Duties : Develop skills and undertake responsibilities as appropriate, which will fulfil the purpose of the role and support the success of the organisation. Ensure that work is carried out in accordance with TWI\'s values, equality aims, policies and procedures. Participate and contribute to organisational/team meetings as required. Undertake any other appropriate duties as required to support the Managing Director to enable them to fulfil their role. Carry out all the duties with complete discretion and a high regard for confidentiality. Any other duties relevant to the needs of the organisation and as directed Success in your application requires : A degree qualification in Business Administration or a related subject would be advantageous A proven track record of providing a secretarial and administrative service at a senior level. Advanced expertise in the full MS Office suite. Proven ability to work to tight deadlines, prioritise and multitask. Able to be discreet when dealing with confidential and sensitive information. Strong team player, diplomatic, trustworthy, pragmatic and personable. Excellent attention to detail with the ability to work effectively under pressure and to tight deadlines. Good organisational and communication skills. A professional, calm and flexible approach to work. Strong problem solving skills. Willing to go the extra mile. Conducts themselves in line with TWI\'s values of teamwork, innovation, taking responsibility, customer focus, adaptability and respect. About us: TWI Ltd is a world expert in engineering, materials and joining technologies with significant property assets. We provide industry with advice and know-how in design, fabrication, failure analysis and prevention. We offer opportunities to collaborate with inspiring and expert teams and a supportive environment in which you are actively encouraged to share your ideas and continually develop your own skills and knowledge. If you are looking to join an organisation that is fuelled by innovation, teamwork, and openness, this role could be for you. Diversity statement: TWI Ltd is committed to treating all employees fairly and to being an inclusive employer. Our aim is to create a work environment where our employees can reach their full potential. We put Equality, Diversity and Inclusion at the heart of our people practices to attract, develop and retain the best talent. Inclusion: We recognise that it\'s the differences of our people that gives us our competitive edge and enables us to maintain our world leading reputation. This is why we are committed to ensuring there is diversity across every level of our organisation; representative of the Members and societies we serve. We have made Inclusion our number one corporate value to demonstrate our commitment to ensure it is at the core of everything we do at TWI. For further details, please click on the link below : https://www.twi-global.com/pdfs/careers/40-23-JD-Special-Project-Executive-TWI-SEA.pdf TWI Culture As one of the world\'s leading independent research and technology organisations, we are committed to attracting, motivating and retaining the best talent from around the world. Our goal is to develop the next generation of experts to address future industry challenges. We are committed to creating a culture that recognises and respects the differences between people while valuing the contribution everyone makes to TWI. The diversity of our staff and students makes a positive and important contribution to our continuing success. TWI offers a comprehensive training programme, incorporating both in-house and external courses to support staff development. TWI Values: Our six values provide a point of reference for the way we expect our people to operate and behave. Inclusion : Valuing the contribution from every individual, creating value for our customers Teamwork : Building effective working relationships, we accomplish more together Adaptability : Engaging positively with change to meet the needs of the business Taking Responsibility : Achieving our objectives and personal development Innovation & Expertise : Championing new ideas and sharing knowledge to solve industry problems Customer Focus : Building trusting relationships with our customers

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